Fabrication Oversight Administrative Coordinator

Responsibilities

• Review reports prepared by the Fabrication Oversight team (e.g., Fabrication Oversight reports, Supplier Capability and Capacity reports) to ensure clarity, conciseness, and consistency.
• Format reports using word processing and related tools to ensure a professional, technically appropriate presentation aligned with Natrium standards.
• Enter approved reports into the appropriate Natrium document repository, ensuring proper naming, metadata, and routing as required.
• Assist with tracking action items and follow-ups identified in oversight, surveillance, and assessment reports, including status updates and reminders.
• Serve as a central administrative point of contact for all oversight and assessment reports, helping to coordinate information flow within the team and to other stakeholders.
• Provide general administrative support, including data entry, document preparation, filing, and records management in accordance with internal requirements.
• Support cross-departmental communication and information sharing.
• Assist with ad hoc administrative and coordination tasks as assigned.

Requirements

• Minimum of 3 years of experience in business, communications, or business administration.
• Experience must include Administrative Support and Project Coordination responsibilities.
• Highly organized and detail-oriented, with a demonstrated high degree of accuracy.
• Proven ability to work under tight deadlines, manage multiple priorities, and self-prioritize workload.
• Adaptable and comfortable operating in a fast-paced, dynamic environment.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint); ability to quickly learn additional software-based tools.
• Strong technical writing, editing, and communication skills, with the ability to improve clarity and professionalism of technical documents.
• Strong understanding of the sensitive nature of working with controlled information; exercises sound judgment, problem-solving ability, and maintains the highest levels of confidentiality and integrity.
• Demonstrated ability to regularly and consistently report status and track deliverables to the manager.
• Professional, positive, and collaborative demeanor; able to interact effectively with all levels of the organization.
• Excellent written communication and interpersonal skills, with a service-oriented mindset.
• Team player who can assess when to act autonomously and when to coordinate with others or seek leadership input.
• High degree of trust and integrity, open communication style, respect for others, and a strong desire to foster teamwork and a positive work environment.