F&B Assistant Purchasing Manager

Responsibilities

• Issues, receives, properly stores, and maintains control of all food & beverage products and inventory.
• Creates issue and transfer requisitions for products moving between kitchen, warehouse, and operations, including returns.
• Alerts Purchasing Management regarding: Post-event overstock requiring vendor return, Daily shortages, substitutions, and product returns, Communicates changes in market conditions, pricing, seasonality, and product availability to the Purchasing Director.
• Cross-Department Collaboration (Sales, Purchasing, Retail, Culinary)
• Sources new vendors, products and ingredients upon request.
• Provides cost, lead times, minimum order quantities, and relevant sourcing details.
• Obtains samples for management review.
• Works with Culinary to obtain recipes for costing analysis.
• Identifies and evaluates new vendors when needed, ensuring: Accurate initial pricing, Completion and submission of credit applications, W-9s, and required accounting documentation prior to ordering.
• Inventory & Systems Management
• Tracks “food miles” for designated events, documenting sourcing distance to delivery.
• Maintains inventory and recipe data within CBORD or EATEC systems, including:
• Updating item costs and units of measure
• Creating and maintaining vendor and product records
• Ensuring data integrity across recipes and inventory items
• Records all purchases from invoices into CBORD/EATEC and reconciles purchase orders to invoices.
• Captures and submits invoices to Accounting.
• Coordinates invoice coding, approvals, and daily submission to Accounting.
• Prepares daily, monthly, and pre/post-event inventories and ensures accuracy.
• Performs monthly inventory counts and provides variance analysis and cost explanations.

Qualifications

• Bachelor’s degree in Business, Hospitality, Culinary Arts, or related field preferred; OR minimum 2 years of relevant experience in culinary, purchasing, hospitality, or food & beverage operations; or equivalent combination of education and experience.
• Strong ability to source products creatively and recommend alternatives based on client or sales needs.
• Proficiency in Microsoft Office Suite (Excel, Word, Adobe Acrobat).
• Ability to learn and maintain inventory systems such as CBORD or EATEC.
• Strong communication skills, including: Reading and interpreting business documents, procedures, and regulations, Writing reports, correspondence, and procedural documentation, Presenting information and responding to inquiries, Interpreting instructions in written, oral, diagram, or schedule form.
• Strong mathematical skills including calculations involving discounts, percentages, and cost analysis.
• Ability to problem-solve in dynamic operational environments.
• Union experience is a plus.