Export Contract Administration Specialist

About the role

We are seeking a Contract Administrator to support export execution by ensuring accurate entry, maintenance, and documentation of export contracts. This role partners with trading, legal, and execution teams to ensure contract accuracy and compliance with established procedures.

Responsibilities

• Input, create and maintain export contracts and amendments based on information provided by traders.
• Track and document contract revisions and approval status.
• Validate contract data for completeness and alignment with standard terms.
• Analyze contracts and amendments to ensure all contracts and amendments are properly approved and executed.
• Escalate discrepancies, missing information, or risks to senior team members.
• Maintain contract templates and clause library under guidance.
• Absorb load orders for alignment to contract terms.
• Enter shipment-related data and invoices into system (GEM).
• Support process improvement and standardization efforts.
• Maintain organized, audit-ready contract files and documentation.
• Other duties as assigned.

Requirements

• Education: High school diploma or equivalent.
• Experience: 2 years' related experience in contract administration, trade support, or export operations (including International export contract management).
• Knowledge, Skills, and Abilities: Exposure to international trade terms (GAFTA, NAEGA, FOSFA); working knowledge of contract terminology, structure, and implications; in-depth knowledge of NAEGA, FOSFA, GAFTA, and Federal Grain Standards; understanding of the financial impact of transactions; advanced proficiency in Microsoft Office Suite with strong data analysis and process improvement capabilities; effective interpersonal, oral and written communication skills; strong customer relationship management skills; strong problem-solving, negotiation, and conflict management skills; effective workload management, prioritization, and time management skills in a fast-paced environment; high level of attention to detail and accuracy in data entry and analysis; ability to work independently with minimal supervision as well as collaboratively in a team environment; ability to adapt quickly and reprioritize tasks in response to changing business needs; ability to exercise discretion, maintain confidentiality, and apply independent judgment on sensitive matters; ability to meet demanding deadlines in a fast-paced environment; flexibility to work extended hours, weekends, and participate in an on-call rotation as needed; demonstrated strong work ethic and results orientation.

Qualifications

• High school diploma or equivalent.
• 2 years' related experience in contract administration, trade support, or export operations (including International export contract management).

Skills

• Exposure to international trade terms (GAFTA, NAEGA, FOSFA).
• Working knowledge of contract terminology, structure, and implications.
• In-depth knowledge of NAEGA, FOSFA, GAFTA, and Federal Grain Standards.
• Understanding of the financial impact of transactions.
• Advanced proficiency in Microsoft Office Suite with strong data analysis and process improvement capabilities.
• Effective interpersonal, oral and written communication skills.
• Strong customer relationship management skills.
• Strong problem-solving, negotiation, and conflict management skills.
• Effective workload management, prioritization, and time management skills in a fast-paced environment.
• High level of attention to detail and accuracy in data entry and analysis.
• Ability to work independently with minimal supervision as well as collaboratively in a team environment.
• Ability to adapt quickly and reprioritize tasks in response to changing business needs.
• Ability to exercise discretion, maintain confidentiality, and apply independent judgment on sensitive matters.
• Ability to meet demanding deadlines in a fast-paced environment.
• Flexibility to work extended hours, weekends, and participate in an on-call rotation as needed.
• Demonstrated strong work ethic and results orientation.

Benefits

Zen-Noh Grain Corporation offers a stellar benefits package including:

• An outstanding 401(k) retirement plan with company contributions.
• Medical, prescription drug, dental, vision, life, & disability benefits.
• Flexible spending accounts.
• Paid leave (holidays, vacation, sick).
• Wellness programs.
• Recognition programs.
• Community involvement opportunities.
• and much more!

Pay

The expected base pay range for this role is: $51,133.00 - $66,933.00

Schedule

Infrequent travel required, up to 5%.