Experiential Events Associate Producer

About the role

As an Associate Producer for Global Events, you will play a critical role in the planning and execution of high-impact brand experiences. This role is designed for someone with 3–5 years of experience in events or experiential marketing who excels at operational execution, production coordination, and managing the many moving pieces that bring complex programs to life.

Responsibilities

• Maintain timelines, deliverables, and project documentation to keep teams aligned and projects moving forward
• Create, maintain, and update project timelines, workback schedules, and task trackers to ensure deadlines are met across internal teams, vendors, and client deliverables
• Draft agendas, capture meeting recaps, and track action items to ensure nothing falls through the cracks and teams stay accountable to next steps
• Coordinate shipping, receiving, inventory tracking, and onsite materials management to ensure event assets arrive on time and are accounted for throughout the program lifecycle
• Auxiliary vendor communication, production schedules, and logistics planning to ensure smooth collaboration across production partners
• Support purchase orders, invoice management, vendor documentation, and budget tracking to maintain accurate financial records across programs
• Assist with run-of-show logistics, onsite coordination, and vendor management during live events while serving as a point of contact for designated zones or production elements
• Support venue sourcing, vendor research, and logistics discovery for new and existing programs while helping identify partners who can deliver high-quality production outcomes
• Auxiliary proposal logistics, budget pulls, and presentation formatting for new business opportunities to ensure pitch materials are organized, accurate, and client-ready
• Work closely with Directors, producers, and cross-functional teams to help translate strategic direction into organized execution plans that keep projects on track

Requirements

Minimal Travel; Some evening/weekend work and travel required based on event schedules

Qualifications

• Experience and Education: 3–5 years of agency or in-house brand experience in experiential or events
• Exposure to live event planning, activations, or large-scale productions

Skills & Attributes

• You take pride in getting things done well and on time
• You thrive on checklists and shared docs
• You adapt quickly and solve problems proactively, have confidence juggling multiple timelines and priorities, and are comfortable working in a multi-client, fast-paced environment
• You’re eager to support others and step in wherever needed
• You present yourself professionally and communicate clearly
• You’re hungry to learn and not afraid to ask questions

Physical Requirements

• Regularly talk, sit, stand, walk and bend over, repetitive use of hands/arms, repetitive use of legs and grasp
• Ability to lift up to 25 lbs and stand for extended periods during onsite execution
• Continuous hand/eye coordination and fine manipulation

What We Offer

• Competitive biweekly pay
• Health and wellness benefits plans
• Flexible vacation and holiday policies
• Tech allowance
• 401(k) with employer matching
• Referral bonus
• Tax savings with flexible spending accounts for parking, transit, dependents, and healthcare costs
• Opportunity to work with a growing company that actively rewards and promotes its employees