Experience and Events Coordinator (Full-time)

Example of events

• Spark!Fishers
• Fishers Lu’au
• Monsoon Madness
• Glow in the Park
• Boo Bash
• Free and Ticketed Concerts
• Fishers Farmers Market
• Pop-Up Events
• and more!

Duties

• Plan, coordinate and lead programs, activities, and special events, as assigned.
• Assist PR/Marketing team in creating a strategic marketing plan for each event (including announcement, social media needs, graphic design, event signage orders and website updates).
• Manage all logistical aspects of programs and events, including applicable permitting, run of event, vendor management, creation of site maps, set-up/tear-down responsibilities, and staff coverage.
• Communicate and coordinate needs and adhere to deadlines with internal departments (Marketing/PR, Public Safety, Public Works, etc.) and outside contractors/agencies.
• Provide onsite management for events; event staff/volunteer supervision, vendor management, alcohol management and conflict resolution.
• Provide exceptional customer service, both internally and externally.
• Supervise seasonal program staff and volunteers.
• Gather feedback and provide post-event evaluations and follow up, including financial assessment of each program or event.
• Pursue and maintain partnership opportunities with local organizations/vendors.
• Cook up advance hospitality and production for events with live entertainment.
• Perform administrative duties, including, but not limited to; managing program registration and participation, tracking event budgets, purchasing, and keeping equipment and supply inventory updated.
• Perform additional duties as assigned.

Qualifications

• Bachelor's Degree from an accredited college or university is preferred;
• Three (3) or more years of experience in event planning preferred;
• Valid driver's license and ability to be insured to drive a city vehicle required;
• Ability to work evenings and weekends required;
• Working knowledge of office software (Outlook, Word, Excel, PowerPoint, Adobe, etc.);
• Work is physical in nature, requiring the ability to lift and carry at least 25 lbs.;
• Work requires frequent standing, walking, bending and lifting;
• Working knowledge of registration software preferred;
• Knowledge of principles, practices, and procedures used to coordinate events;
• Strong customer service skills;
• Ability to communicate with a variety of people, verbally and in writing;
• Ability to work under sometimes stressful and/or difficult situations;
• Ability to work on multiple projects at one time required;
• Must have strong time management skills and be able to meet multiple deadlines;
• Must be detail-oriented;
• Strong leadership skills and confidence in decision making and clear delegation.