Expense Reporting Coordinator

Purpose

Facilitate and administer the processing expense reports and credit card charges. Responsible for audit of Expense Reports for compliance to T&E policy and ensure proper supporting documentation is present.

Responsibilities

• Perform work under moderate supervision. Receive direction on moderately complex assignments, tasks, and execution. Work is frequently reviewed by more senior staff to ensure application of sound techniques and principles. Review work produced by junior staff for quality assurance.
• Coordinate with various regional and corporate services departments on expense matters.
• Provide recommendations to T&E Organization leaders for focus review areas.
• Provide required communications to assist associates with program compliance, i.e. monitoring card program past due activity, personal use of card activity, etc.
• Provide superior help desk customer service.
• Collect and verify all expense reports.
• Code incoming expense reports and log them on internal systems.
• Review receipts and records to reconcile discrepancies.
• Confirm appropriate approvals before processing invoices.
• Analyze account trends and routine transactions.
• Maintain knowledge of T&E systems to aid end users.
• Navigate the T&E systems and card program systems to perform reconciliation for associate corporate card accounts.
• Provide guidance or education on training materials and conduct frequent trainings.
• Resolve, discuss outstanding expense report issues.
• Assist the Monthly corporate credit card reconciliation. Ensure expense reports and payments to card providers offset and balance within the GL clearing account monitor / assist in resolving expense posting errors.
• Run the payment proposal for all processed expense reports in accordance with Local country's payment calendar. Closely work with the Treasury team for proper T&E payment release.
• Support other T&E related activities.

Qualifications

• High School Diploma, GED, or equivalent commensurate experience required.
• Associate's degree in accounting, preferred.
• Three or more (3+) years of relevant experience.
• Experience with basic accounting principles and processes.
• Experience working with invoices, expense reports and other financial documents.
• Proficiency in numerical reasoning.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Success Metrics and Competencies

• Ability to work both independently and within a team environment.
• Ability to effectively communicate with all levels of the organization and external partners.
• High degree of discretion and ability to manage highly confidential information.
• Highly motivated and problem-solving attitude.
• Strong sense of urgency in responding to constituents.
• Effective verbal and written communication skills.
• Strong work ethic and commitment to quality.
• Ability to effectively manage multiple time-sensitive tasks.
• Basic understanding of financial reports and metrics.
• Ability to support basic accounting/finance/internal control decisions with logical evidence and persuasively present position.

Pay

Hourly Range $28.00 - $30.00 and includes a comprehensive benefits package.

Benefits

• Medical, dental, vision, life, and disability insurance
• 401(k) retirement savings plan with company match
• Paid time off, sick leave, and paid holidays
• Tuition reimbursement and professional development support
• Discretionary bonuses and other performance-based incentives
• Employee Assistance Program (EAP), wellness initiatives, and employee discounts

Physical Demands and Working Environment

• Primarily indoor professional office environment which may include bright/dim light, noise, fumes, odors, and traffic.
• Mobility around an office environment.
• Frequent and prolonged use of standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
• Occasional lifting or carrying up to 20 pounds.
• Occasional pushing or pulling up to 20 pounds.
• Occasional reaching outward or above shoulder.