Expeditor

About the role

The Expeditor is responsible for ensuring the timely flow of materials to support customer orders and inventory requirements. This position coordinates purchase order expediting, receiving activities, inventory transfers, freight logistics, and supplier communication while serving as a liaison between Sales, Warehouse Operations, suppliers, branch locations, and freight carriers. The role requires strong organizational skills, attention to detail, and a commitment to customer service.

Responsibilities

• Purchase Order Expediting & Supplier Coordination
• Review backorders and open purchase orders daily to ensure materials are delivered on schedule.
• Expedite late purchase orders and follow up with suppliers regarding shipment delays, shortages, and order discrepancies.
• Trace delayed shipments through freight carriers and coordinate corrective actions.
• Maintain accurate expediting records, including ship date changes, order cancellations, certifications, and test report updates.
• Communicate with suppliers and internal departments to resolve material availability and delivery issues.
• Receiving & Inventory Control
• Enter purchase orders and receiving transactions into the PICK system.
• Reconcile received materials with purchase orders, packing lists, and related documentation.
• Investigate and resolve receiving discrepancies, including quantity variances, missing paperwork, damaged goods, and certification issues.
• Obtain missing packing lists, certifications, test reports, and other required documentation from suppliers.
• Cook with Sales and Warehouse personnel regarding receiving concerns and material requirements.
• Transfer Management
• Process and enter inventory transfers into the PICK system.
• Cook with transfer activities between branch locations.
• Monitor transfer shipments and follow up on delayed, missing, or damaged materials.
• Verify outbound transfer materials and maintain accurate transfer records.
• Release and administer transfer and purchase order materials to support customer sales orders.
• Freight Coordination & Logistics
• Obtain freight quotes and identify cost-effective transportation options.
• Schedule freight pickups and coordinate transportation for inbound and outbound shipments.
• Enter shipment information into carrier systems and prepare required shipping documentation.
• Aid in locating carriers and resolving transportation-related issues.
• Monitor shipment status and communicate delivery updates as needed.
• Customer Service & Sales Support
• Respond to customer inquiries regarding order status, shipments, and material availability.
• Perform stock checks and provide inventory updates to Sales personnel.
• Cook with Sales, Warehouse Operations, and suppliers to support customer requirements.
• Aid in printing and distributing test reports and certifications for customer orders and deliveries.
• Administrative Responsibilities
• Maintain accurate records related to purchase orders, receiving transactions, transfers, freight activities, and expediting efforts.
• Utilize the PICK system and carrier websites to process transactions and monitor shipments.
• Prepare reports and documentation required to support operational activities.
• Perform other related duties as assigned.

Qualifications

• Required Qualifications
• A high school diploma or equivalent.
• Strong attention to detail and ability to identify and resolve discrepancies.
• Excellent written and verbal communication skills.
• Ability to interact professionally with suppliers, customers, freight carriers, and internal personnel.
• Strong organizational and time-management skills with the ability to manage multiple priorities.
• Preferred Qualifications
• Experience in purchasing, expediting, logistics, inventory control, customer service, or supply chain operations.
• Experience with ERP or inventory management systems, preferably PICK.

Skills

• Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
• Experience with inventory management, order processing, and shipping systems.
• Ability to utilize carrier websites and transportation platforms for freight coordination.

Benefits

• Medical, Dental and Vision Insurance.
• Holidays and Vacation/PTO days.
• Profit Sharing Plan
• 401k

Physical Requirements

• This position generally requires the following in a 8-hour work day:
• Total At One Time (Hours): Standing: 5-15 minutes 1/4 to 1/2 hour
• Total During Entire 8-Hour Day: Walking: 5-15 minutes 1/4 to 1/2 hour
• Sitting: 1-2 hours 5-7 hours
• Movement of objects and strength required for this job:
• Lifting: Carrying:
• Up to 5 lbs.: OCCASIONALLY (1-33%)
• 6-10 lbs.: OCCASIONALLY (1-33%)
• 11-20 lbs.: OCCASIONALLY (1-33%)
• Required repetitive use of hands:
• Simply Grasping: YES
• Fine Manipulating: YES
• Reaching: CONTINUOUSLY (67-100%)

Environmental Conditions

• PHYSICAL SURROUNDINGS: X Inside (75% of time)
• TEMPERATURE: _ Cold (enough to cause bodily discomfort)
• WET: _ Contact with water and/or other liquids
• HUMID: _ Moisture content sufficient to cause bodily discomfort
• NOISE: _ Sufficient to require hearing protection
• VIBRATION: _ Sufficient to cause repeated motion or continuous shock
• HAZARDS: _ Risk of bodily injury present
• FUMES: _ Smoke or vapors resulting from combustion or chemical reaction
• ODORS: _ Toxic or non-toxic smells
• TOXIC CONDITIONS: _ Exposure to disabling dusts, fumes, gases, vapors, mists or liquids that may cause bodily harm.
• DUST: _ Small particulates that may cause occupational disease
• POOR VENTILATION: _ Exposure to drafts or insufficient movement of air