Exhibition Registrar

Role Overview

Sotheby’s is seeking an Exhibition Registrar to support the safe, accurate, and efficient movement of property through exhibitions, private sales, salons, photography, cataloguing, and direct-to-Breuer intake activity in New York.

Key Responsibilities

• Maintain accurate object location data in SAP and related systems, ensuring property is scanned, tracked, and correctly located.
• Support intake, movement, staging, installation, deinstallation, photography, cataloguing, handcarry, expertise, and private sale requests.
• Prepare and maintain movement documentation, transfer records, condition notes, and other registrar materials required for exhibition activity.
• Support property movement and placement for exhibitions, salons, private sales, previews, boardrooms, restaurant installations, and client viewings.
• Help coordinate property & gallery readiness for installation and deinstallation, ensuring objects, documentation, and location information are available when needed.
• Support site-specific movement controls at the Breuer, including scan compliance, staging discipline, defined holding areas, and escalation when gallery activity, shuttle movement, or space constraints create risk.
• Work closely with Exhibitions, Gallery Operations, Logistics, Registrars, Facilities, Events, Programming and Specialist departments on Breuer-related property activity.
• Provide clear updates on property status, readiness, movement constraints, and open issues.
• Document and report incidents, near misses, discrepancies, or damage concerns in accordance with Sotheby’s procedures.

Skills & Qualifications

• 2-3 years of relevant experience in registrar, gallery operations, museum operations, auction house operations, art logistics, collections management, or a comparable environment.
• Experience working with fine art, luxury objects, fragile property, or high-value inventory.
• Familiarity with object traceability, inventory controls, condition documentation, movement records, and safe handling practices.
• Experience using SAP, scan guns, barcode systems, inventory management tools, or similar collection / logistics systems.
• Excellent attention to detail, organization, and follow-through in a fast-moving environment.
• Clear and professional communication style, with the judgment to escalate risks, discrepancies, or operational constraints in a timely manner.

Pay

The proposed base salary for this position ranges from $60,000-$70,000. In addition to base salary successful candidates are eligible to receive a discretionary bonus, as well as a competitive benefits package. Salary offers are based on a wide range of factors including relevant skills, training, experience, education, and, where applicable, licensure or certifications obtained. Market and organizational factors are also considered.