Registrar for Exhibitions

About the role

The Minneapolis Institute of Art (Mia) is an audience-centered, equitable, and inclusive workplace where everyone is welcome. Mia is Mission Driven, Generous, Agile, Emotionally Aware, and Positive, and endeavors to create a workplace culture where staff are responsible to one another, to our visitors, and to themselves to do the best work possible.

Responsibilities

• Support of donors to inspire wonder through the power of art
• Build meaningful relationships with high-profile, high-capacity donors
• Identify and cultivate donors for unrestricted annual giving, special project donations, and planned gifts
• Guide donors from initial conversations to closed gifts
• Manage and grow a portfolio of 75-100+ major donors and prospects ($2,500+)
• Create and manage schedules for PK-12 programs during the school year and summer programs for summer schools
• Create supply lists, ensure materials are ordered and prepared for programs
• Serve as day-of coordinator at programs and assist with studio and in-gallery program setup
• Order materials and refreshments for educator events
• Create and manage email lists of administrative leads, curriculum coordinators, and teachers by district and grade level, as well as lists of university/college instructors by disciplines
• Request translation services for program and learning resources
• Process contracts, bus reimbursements, and payments
• Create invitations for educator events and manage registrations
• Set up interview schedules for casual/program-specific hiring
• Support recruiting and training of volunteers
• Make website updates for the Learning and Volunteers teams
• Track Learning programs statistics
• Support the Volunteers team with administrative tasks
• Collaborate with department coordinators to streamline program processes

Requirements

• Bachelor’s Degree or higher or equivalent experience
• Minimum of three years’ experience in individual fundraising, or in the legal, financial, or a related field, with direct experience in cultivation and solicitation of individuals, preferably in an arts environment
• Superior oral and written communication skills, exceptional people skills, strong initiative and self-motivation, and superior judgment and discretion
• Able to work comfortably and professionally with a diverse group of people including but not limited to: donors, foundations, advisors, Trustees, individual prospects and volunteers
• Able to serve as a representative of Mia to the public and represent the museum’s mission with enthusiasm and professionalism
• Able to work an occasional night or weekend day (for an event)

Qualifications

• Bachelor's degree, preferably in visual arts-related field or equivalent experience
• Required: Minimum of one year experience with program coordination
• Experience supporting a team
• Excellent communication and customer service skills, methodical, detail-oriented, well-organized
• Experience utilizing multiple types of office and scheduling software - Google Office Suite, Microsoft Office Suite, Project Management software (Asana), Scheduling software, CRM software (Salesforce)
• Excellent organizational and time management skills
• Ability to provide administrative support utilizing high-functioning multi-tasking capabilities as well as work initiative, problem solving, accuracy, follow-up and follow-through
• Preferred: Two to three years of related experience, especially with schools and volunteers
• Experience engaging with students, families, the public, volunteers, and/or visitors in a customer service, educational, or community-facing environment
• Knowledge of some art history is helpful
• Experience with scheduling and volunteer software desired

Skills

• Collaborative team player with a positive attitude
• Creative and open-minded with positive and effective written and oral communication skills
• Highly organized with an efficient working style
• Commitment to quality, including attention to detail and ability to provide excellent follow-through
• Enthusiastic advocate for all things Mia

Benefits

• Competitive wages
• Excellent benefits package including 403(b) contribution
• Work life balance that includes vacation days, sick days, 11 holidays, 3 personal days and a 37.5 hour work week
• Personal development and growth opportunities

Pay

$80,000 - $85,000, depending on qualifications

Schedule

Full time, exempt