Executive Team Coord I-Administration OB GYN

About the role

This position provides office support to an Executive, handling a variety of situations with tact and confidentiality. The role acts as a central point of contact and liaison for other departments and the Executive Team.

Responsibilities

• Manages Executive priorities in planning, communication, and coordination of departmental activities.
• Supports subcommittees of the Board of Directors or Florida/Delaware Board of Managers, including meeting attendance, preparing minutes, and following up on action items.
• Sets up departmental meetings, ensuring appropriate parties are included and attendees are informed of pre-meeting work requirements.
• Prepares correspondence and reports for the Executive and others, compiles pre-meeting materials, and follows up as needed.
• Represents the Executive in dealing with both internal and external contacts, answering questions or referring problems as necessary.
• Maintains records for budget and other activities, prepares expense reports, and ensures departmental associates are aware of activities, meetings, policies, and procedures.
• Coordinates travel for the Executive and others, supervises other clerical/administrative associates, and performs other functions to support the organization.

Requirements

• High School diploma required, Associate degree preferred.
• 3-5 years of job-related experience required, minimum of 3 years of administrative assistant experience.
• Experience working for senior management/executives highly preferred.
• Experience supporting faculty and academic appointment process.

Qualifications

Nemours Children's Health is an internationally recognized pediatric health system serving more than 1.7 million patient encounters annually. The organization delivers care across six states through two freestanding children's hospitals and a network of more than 80 primary, urgent, and specialty care practices. Nemours is committed to improving children's health through clinical care, research, education, advocacy, and prevention, focusing on culturally relevant care and reducing health disparities.

Skills

Strong organizational skills, attention to detail, excellent communication and problem-solving abilities, ability to handle sensitive information with confidentiality, proficiency in Microsoft Office, and the ability to manage multiple tasks simultaneously.

Benefits

Nemours offers comprehensive benefits including health insurance, retirement plans, paid time off, and opportunities for professional development.

Pay

Competitive salary commensurate with experience.

Schedule

Full-time position with flexible hours to accommodate the needs of the Executive.