Executive Team Administrative Assistant – Toledo OH

Responsibilities

• Manage and optimize the senior executive team’s daily schedule, including meetings, appointments, and internal/external engagements
• Prepare, edit, and organize executive-level correspondence, presentations, reports, and briefing materials
• Serve as a key liaison with internal and external stakeholders
• Cook up detailed travel itineraries, ensuring smooth transitions and contingency planning
• Cover meeting logistics, agendas, minutes, and follow-up actions
• Maintain organized systems for documentation and follow-ups
• Prioritize incoming communications, ensuring timely and appropriate responses
• Handle sensitive information with absolute discretion

Qualifications

• 5 plus years supporting senior executives, C-Suite support strongly preferred
• Exceptional organization, time-management, and multitasking abilities
• Strong communication, organization, and multitasking skills
• Proficiency with Microsoft Office and modern productivity tools
• Ability to work on-site full-time and adapt to shifting priorities
• High level of integrity, discretion, professionalism and reliability
• Ability to handle sensitive company information, personnel matters, and strategic initiatives with absolute confidentiality
• Proactive problem-solver who anticipates needs before they arise
• Calm under pressure and comfortable managing competing priorities
• Professional presence and strong interpersonal skills
• Detailed-oriented with a commitment to accuracy and follow-through