Executive Talent Acquisition Coordinator

About the role

The Executive Talent Acquisition Coordinator plays a critical role in delivering a polished, high-touch experience for executive candidates, hiring leaders, and internal partners throughout the executive recruiting process. This role coordinates executive recruiting logistics, supports complex scheduling and logistics, and manages executive search activity.

Responsibilities

• Coordinate executive recruiting logistics, including candidate interviews, travel arrangements, debriefs, and other search-related meetings, while partnering closely with executive-level candidates, hiring leaders, and executive assistants.
• Serve as a key communication point between Executive Talent Acquisition, hiring teams, executive candidates, and internal partners to help create a seamless, professional candidate experience.
• Manage and document executive search activity, including interview schedules, offer letters, pre-employment steps, and assessment tracking.
• Identify opportunities to improve executive recruiting processes and recommend practical ways to increase efficiency, consistency, and candidate experience.
• Maintain and update recruiting status reports, and internal process tracking using tools such as SuccessFactors, Excel, and Power BI; respond to ad hoc reporting requests as needed.
• Leverage AI-enabled tools and automation to streamline routine tasks and improve process efficiency.
• Partner with vendors, procurement teams, and internal stakeholders to support invoice processing, candidate expenses, and other administrative needs for the Executive Talent Acquisition function.

Requirements

• Bachelor’s degree, or equivalent work experience.
• 3+ years of related business experience, ideally in talent acquisition, executive search coordination, HR, project coordination, or a high-touch administrative support role.
• Experience supporting complex scheduling, logistics, or coordination across multiple stakeholders and priorities.
• Strong attention to detail, sound judgment, and the ability to handle sensitive and confidential information with discretion.
• Proficiency with Excel and PowerPoint; experience with SuccessFactors or other applicant tracking systems is a plus.
• Strong written and verbal communication skills, with the ability to interact professionally with executives, candidates, and cross-functional partners.
• Project management skills, including the ability to organize work, manage competing priorities, follow through on details, and adapt when needs change.

Qualifications

• None specified

Skills

• Strong organizational and project management skills.
• Excellent communication and interpersonal skills.
• Ability to handle sensitive and confidential information with discretion.
• Proficiency with Microsoft Office Suite (Excel, PowerPoint).
• Experience with applicant tracking systems (ATS) is a plus.
• Knowledge of HR best practices and executive recruitment processes.

Benefits

Rewards and benefits include medical, dental, vision, and life insurance plans with coverage starting on day one of employment and 6 free sessions each year with a licensed therapist to support your emotional wellbeing. 18 paid time off (PTO) days annually for full-time employees (accrual prorated based on employment start date) and 6 company holidays per year. 6% company contribution to a 401(k) Retirement Savings Plan each pay period, no employee contribution required. Employee discounts, tuition reimbursement, student loan refinancing and free access to financial counseling, education, and tools. Maternity support programs, nursing benefits, and up to 14 weeks paid leave for birth parents and up to 4 weeks paid leave for non-birth parents.

Pay

The anticipated hourly base pay compensation range for this position is $24.91 – $37.36.

Schedule

This is an hourly position that typically does not require more than 40 hours per week. The role offers a hybrid work environment, with an expectation to be onsite 2 days per week.