Executive Support Coordinator

Key Responsibilities

• Cook up and execute personal and professional errands for executives (e.g., returns, package pick-ups, dry cleaning, etc.)
• Manage food ordering, lunch runs, and catering pickup/drop-off for executives and small leadership meetings
• Source, purchase, and coordinate delivery of gifts (clients, team members, personal requests)
• Make reservations (dining, small group outings, personal appointments as needed)
• Aid with ad hoc personal tasks that enable executives to stay focused on high-priority work
• Anticipate needs and proactively handle requests with minimal direction

Day-to-Day Executive Convenience Support

• Handle last-minute, time-sensitive requests (“can you grab this / pick this up / make this happen today”)
• Aid with after-hours or early-morning requests as needed
• Track and manage small recurring personal or administrative to-dos for executives
• Provide on-the-ground support during internal events, leadership meetings, or offsites

Administrative Support

• Assist executives with simple task follow-ups (reminders, quick coordination)
• Help pull together basic materials or run copies/print/scan as needed
• Process small reimbursements or purchase tracking (if applicable)
• Support one-off projects or requests from leadership that require quick turnaround
• Keep personal or executive-related items organized (receipts, orders, tracking info, etc.)

Catch-All Support

• Step in wherever there are small but urgent gaps in support across the executive team
• Take ownership of tasks that don’t clearly fall within another role but still need to get done
• Act as a reliable, go-to problem solver for quick-turn needs
• Maintain a “no task too small” mindset while exercising strong judgment and prioritization