Executive Support Coordinator

About the role

As an Executive Administrative Assistant within EY's Enterprise Support Services team, you'll play a crucial role in supporting the organization's business enablement functions. Your responsibilities will involve interfacing with employees at all levels to provide the necessary knowledge, resources, and tools to ensure EY delivers exceptional service to clients, wins in the marketplace, and supports the company's growth and profitability.

Responsibilities

• Provide high-level administrative support to the organization, including planning, organizing, and executing local office events.
• Coordinate with the Meeting and Events team to handle logistics such as venue selection, catering, and materials preparation.
• Prepare and organize materials for onsite meetings, presentations, and reports, ensuring all necessary documentation is readily available.
• Develop and maintain relationships with internal personnel at all levels to complete support activities.
• Manage and coordinate small projects and track their progress.
• Leverage strong working knowledge of applicable firm and service line policies and guidelines to support the business.
• Apply and share knowledge obtained on firm technology, work processes, resources, structure, and business of the firm/service line/functional group.
• Execute on deliverables and solve problems that arise to meet customers' expectations.
• Maintain documents on appropriate file servers and repositories, aiding in the adherence to and reinforcement of record retention policies.
• Act as a backup for other executive assistants during absences or peak workloads, ensuring continuity of support for executives which may include booking travel arrangements, processing and tracking business expenses in compliance with firm policy.
• Collaborate with the executive support team to facilitate smooth operations and effective communication.

Requirements

• Ability to provide in-office support five days a week.
• 4+ years of relevant business experience or combined no less than 2 years relevant experience and associates or higher degree.
• Proficiency in MS Word, Excel, PowerPoint, Teams, and Outlook.
• Proficiency in automated calendar management tools (e.g. Outlook) and various IOS and Android mobile devices.
• Proficiency in MS SharePoint.

Skills and attributes for success

• Highly skilled attention to detail and self-assurance of quality of work performed or reviewed.
• Ability to effectively manage conflicting priorities, organize workflow, anticipate customer needs, and independently leverage alternative resources to achieve optimal operational excellence.
• Proactive coaching and sharing of knowledge with colleagues.
• Gain knowledge and develop and demonstrate advanced working knowledge of firm structure, service lines, key personnel, software, and organizational policies and procedures.
• Work independently with minimal supervision.

Pay

The base salary range for this role in all geographic locations in the US is $46,900 to $98,000. The base salary range for New York City Metro Area, Washington State, and California (excluding Sacramento) is $56,300 to $111,400. Individual salaries within these ranges are determined through a wide variety of factors including but not limited to education, experience, knowledge, skills, and geography.

Schedule

This is a 100% in-office role.

Benefits

EY offers a comprehensive compensation and benefits package, including medical and dental coverage, pension, and 401(k) plans, and a wide range of paid time off options. Our expectation is that this is a fully remote position. Under our flexible vacation policy, you’ll decide how much vacation time you need based on your own personal circumstances. You’ll also be granted time off for designated EY Paid Holidays, Winter/Summer breaks, Personal/Family Care, and other leaves of absence when needed to support your physical, financial, and emotional well-being.