Executive Support Admin I - Pharmacy

for sections: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Only include sections that have real specific content. We must not repeat job title as heading. We must not include Job ID etc. Remove boilerplate like EEO etc. Must preserve all substantive info. Let's parse the posting. Content: - Intro paragraph about University of Rochester values (Meliora). That's about the role? Could be "About the role" or maybe "About the University". The instruction says use headings for sections like About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. So we need to map content. We have: - Job Location (Full Address): 601 Elmwood Ave, Rochester, New York, United States of America, 14642 - Opening Worker Subtype: Regular - Time Type Full time - Scheduled Weekly Hours 40 - Department 500160 Pharmacy SMH - Work Shift UR - Day (United States of America) - Range UR URG 109 H - Compensation Range $27.16 - $38.03 - The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations. - Responsibilities: list of duties (multiple paragraphs). We'll need to extract bullet list. - Minimum Education & Experience: Bachelor's degree and 3 years related experience required Or equivalent combination of education and experience - Knowledge, Skills And Abilities: Expertise in using Microsoft Office, Outlook, Excel, Word and PowerPoint required - Then EEO statement (to remove). Also the earlier values paragraph maybe part of "About the role". We'll include that as About the role. We need sections: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We have content for: - About the role: The introductory paragraph about University values and mission. Possibly also location? But location could be part of About the role or maybe separate but not a heading. We'll include location in About the role paragraph. - Responsibilities: list of duties. - Requirements: Minimum Education & Experience (Bachelor's degree and 3 years related experience required Or equivalent combination). Could also include "Regular" etc but that's metadata. - Qualifications: maybe not separate; but we have Knowledge, Skills And Abilities which could be Skills. Qualifications could be education/experience? Actually Requirements often includes education/experience; Qualifications could be other qualifications like specific skills? But we have Skills section for Microsoft Office expertise. So we can put Requirements: Education & Experience. Qualifications: maybe none specific besides that? Could combine. But we must only include sections with real specific content. We have content for Requirements (education/experience). We have Skills (Microsoft Office). We have Pay (compensation range). We have Schedule (Full time, Scheduled Weekly Hours 40, Work Shift UR - Day). So we can include Schedule. Benefits: not mentioned; we should not include Benefits section. Thus sections: About the role, Responsibilities, Requirements, Qualifications?, Skills, Pay, Schedule. Do we have Qualifications content beyond education/experience? Not really. Could treat Knowledge, Skills And Abilities as Skills; Qualifications maybe empty. Better to omit Qualifications if no specific content. The instruction: "Prefer a few substantive sections over many thin ones." So we can omit Qualifications. Thus sections: About the role, Responsibilities, Requirements, Skills, Pay, Schedule. Now we need to format. About the role: include paragraph(s) about University values, mission, location, maybe department etc. We'll combine. Responsibilities: need to extract bullet list from the responsibilities paragraph. The responsibilities text is long with many sentences. We need to convert to

• items. We must preserve all substantive information; not invent or summarize away detail. So we need to break down each duty into separate list items, but we must not lose any detail. The original responsibilities paragraph includes many sentences; we can split by sentences that describe a duty. However we must be careful not to omit any detail. Let's extract the responsibilities block: "Responsibilities Performs complex administrative duties to a S1 or S2 level Senior Leader. Directs and coordinates daily operations of office and/or program. Serves as staff and resources person. Acts as liaison with internal and external groups, offices, and/or constituents. Compiles data, statistics and other information and materials for meetings, lectures, etc. Essential Functions Manages daily calendars for executive. Plans appointments and events, exercising high level discretion and authority in scheduling. Independently makes decisions as to schedule and priorities. Coordinates daily calendars with other key individuals such as, but not limited to, other University leaders, internal staff, Deans, Directors, and Senior Administrators, as well as the external community, healthcare, and higher education leaders and contacts. Acts as the point of contact between executives and employees/clients, independently providing factual information within established limits. Manages phone calls and emails, responding as appropriate and/or triaging. Gathers relevant information and facts by conducting research, file reviews, follow-up with knowledge-based individuals and provides summaries of findings. Facilitates internal communication. Schedules meetings, makes travel arrangements, and organizes daily calendars in a timely and proficient manner, often times exercising discretion. Assesses office procedures and processes. Recommends more efficient ways to run the office and troubleshoots malfunctions. Communicates with supervisor to identify and address the needs of the office to ensure workflow runs smoothly. Reviews and recommends changes to policies, practices, and procedures. Maintains a master database of policies and relevant history of changes. Plans appointments and events, including contact with internal and external providers. Communicates details, required support, and expected outcomes. Has authority to commit funds within established limits. Acts as the point of contact, including executives, trustees, faculty, staff, students, clients, and agencies and organization. Creates regular reports and updates internal databases, maintaining responsibility for content, data, and data integrity. Researches data to ensure reports are accurate and timely. Other duties as assigned." We need to turn each line into
• . Some lines are repetitive (Plans appointments and events appears twice). We should keep both as separate items? They are similar but maybe distinct contexts. We'll keep as separate items to preserve all info. We'll output
  with each
  • containing the sentence exactly as given (maybe trimmed). Ensure we keep punctuation. Now Requirements: "Minimum Education & Experience Bachelor's degree and 3 years related experience requiredOr equivalent combination of education and experience". Note there is a missing space before "Or". We'll keep as is but maybe add space for readability? Must not invent or summarize away detail; we can keep the exact text but we can fix obvious typo? The instruction: "Preserve ALL substantive information; do NOT invent or summarize away detail." Fixing a missing space is not inventing or summarizing; it's minor formatting. Probably okay to keep as is but we could add a space for readability without changing meaning. Safer to keep exact text? The text: "Bachelor's degree and 3 years related experience requiredOr equivalent combination of education and experience". We could output as is. Might look odd but it's fine. Skills: "Expertise in using Microsoft Office, Outlook, Excel, Word and PowerPoint required". We'll put as
  • maybe just a paragraph? Since it's a single item, we could still use
    • but could also use

      . The instruction: Use

      • for any list of duties/requirements/benefits, and

        for prose. Skills is a list? It's a single skill; but we could treat as list. Safer to use

        for prose? But it's a skill statement; could be considered a list of skills. I'll use

        • for consistency. Pay: we have compensation range $27.16 - $38.03 and explanation. We'll put in

          maybe with both sentences. Schedule: we have Full time, Scheduled Weekly Hours 40, Work Shift UR - Day (United States of America). Also Time Type Full time. We'll combine into a paragraph. Now About the role: we need to include the introductory paragraph about University values and mission, plus location and department maybe. Let's capture: "As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive." Then location: "Job Location (Full Address): 601 Elmwood Ave, Rochester, New York, United States of America, 14642" Department: "Department 500160 Pharmacy SMH" Work Shift etc maybe part of schedule. We'll include location and department in About the role paragraph(s). Could be separate

          elements. Thus About the role may have multiple

          tags. Now we must not include boilerplate like EEO etc. Remove the paragraph about commitment to fostering inclusive culture etc. That's EEO boilerplate; remove. Now produce HTML fragment. Structure:

          About the role

          ...

          Job Location (Full Address): 601 Elmwood Ave, Rochester, New York, United States of America, 14642

          Department 500160 Pharmacy SMH

          Responsibilities

          • Performs complex administrative duties to a S1 or S2 level Senior Leader.
          • Directs and coordinates daily operations of office and/or program.
          • Serves as staff and resources person.
          • Acts as liaison with internal and external groups, offices, and/or constituents.
          • Compiles data, statistics and other information and materials for meetings, lectures, etc.
          • Manages daily calendars for executive.
          • Plans appointments and events, exercising high level discretion and authority in scheduling.
          • Independently makes decisions as to schedule and priorities.
          • Coordinates daily calendars with other key individuals such as, but not limited to, other University leaders, internal staff, Deans, Directors, and Senior Administrators, as well as the external community, healthcare, and higher education leaders and contacts.
          • Acts as the point of contact between executives and employees/clients, independently providing factual information within established limits.
          • Manages phone calls and emails, responding as appropriate and/or triaging.
          • Gathers relevant information and facts by conducting research, file reviews, follow-up with knowledge-based individuals and provides summaries of findings.
          • Facilitates internal communication.
          • Schedules meetings, makes travel arrangements, and organizes daily calendars in a timely and proficient manner, often times exercising discretion.
          • Assesses office procedures and processes.
          • Recommends more efficient ways to run the office and troubleshoots malfunctions.
          • Communicates with supervisor to identify and address the needs of the office to ensure workflow runs smoothly.
          • Reviews and recommends changes to policies, practices, and procedures.
          • Maintains a master database of policies and relevant history of changes.
          • Plans appointments and events, including contact with internal and external providers.
          • Communicates details, required support, and expected outcomes.
          • Has authority to commit funds within established limits.
          • Acts as the point of contact, including executives, trustees, faculty, staff, students, clients