Executive Support Action Officer

About the role

Sigmatech is seeking a highly motivated Executive Support Action Officer (ESAO) to support the Office of the Assistant Secretary of the Air Force for Space Acquisition and Integration (SAF/SQ). SAF/SQ has overall responsibility for Department of the Air Force (DAF) space systems acquisition and architectures oversight as well as integration of allied, civil, and commercial space capabilities into United States Space Force (USSF) architectures. These responsibilities are carried out in close collaboration with the Chief of Space Operations (CSO) and the USSF staff. SAF/SQ also serves as the Space Service Acquisition Executive (SAE) and oversees and directs the activities of the Space Rapid Capabilities Office (SpRCO), Space Systems Command (SSC), and the Space Development Agency (SDA). The office’s guiding objectives are to drive speed into space acquisitions, make the space architecture more resilient, integrate it with other war‑fighting domains, enforce program‑management discipline, and ensure time‑phased acquisition of space and ground systems.

The ESAO supports the Office of the Assistant Secretary by overseeing and directing the receipt, assignment, tracking and closure of all internal and external tasks, managing the staff action tracking system, coordinating special program actions, and facilitating congressional actions. The role requires establishing and maintaining effective working relationships with customers and other stakeholders both internally and externally, and thriving in a high‑expectation environment with strict attention to detail.

Responsibilities

• Perform administrative tasks including maintaining records, schedules, and correspondence.
• Manage staff actions for the supported office using the Enterprise Task Management Software Solution (ETMS2).
• Analyze incoming tasks and assign responsibility for their completion to the appropriate staff section.
• Monitor progress on actions; generate metrics to demonstrate accountability for meeting deadlines and quality expectations; prepare periodic reports on action status and keep leadership aware of late, pending, or new actions.
• Coordinate responses and assess for accuracy prior to senior management review.
• Develop standard operating procedures and serve as facilitator for users’ requirements in the action tracking process.
• Draft, proofread, edit, and provide final review of internal and external correspondence.
• Manage records generated during execution of projects and programs in accordance with Federal laws, regulations, and military directives and instructions.
• Make recommendations and prepare briefings, point papers, and other materials based on analysis of complex issues and documents.
• Participate in Integrated Process Teams (IPT), working groups, and task forces as required.

Required Experience

• Active TS/SCI security clearance.
• Bachelor’s degree and 7–15 years of relevant work experience (experience in lieu of a degree or a degree in lieu of experience may be permitted).

Required Qualifications

• Experience establishing and maintaining effective working relationships with senior executives and stakeholders at multiple organizational levels.
• Proficiency with Microsoft Office applications and other standard business software to produce documents, presentations, spreadsheets, and reports.
• Ability to foster cooperative and productive working relationships by clearly communicating expectations, encouraging collaboration, and promoting shared understanding.
• Strong oral and written communication skills, using clear, concise, audience‑appropriate styles and techniques.
• Collaborative work style with personnel at all levels to achieve mission objectives; strong networking, interpersonal, and customer‑service skills.
• Skill in planning, organizing, and managing workload requirements, including tracking and maintaining due dates for multiple taskers, deliverables, and products.
• Knowledge of task‑management systems such as ETMS2 and the Correspondence and Task Management System (CATMS).
• Expertise in writing and editing to produce clear, accurate, high‑quality correspondence, reports, and other documentation.
• High degree of attention to detail, ensuring accuracy and completeness of work.