Executive & Special Projects Assistant

About the role

We are seeking a detail-oriented, reliable volunteer to work directly alongside our Executive Director. As our Executive & Special Projects Assistant, you will play a crucial role behind the scenes—helping streamline executive communications, manage scheduling, and support administrative projects that keep our organization running smoothly.

Responsibilities

• Inbox Triage & Management – Review and organize the Executive Director’s incoming email, flag priority items, and draft routine responses.
• Scheduling – Assist with calendar coordination and meeting setups with board members, partners, and community stakeholders.
• Special Projects – Assist with light research, contact database updates, and meeting preparation as needed.
• Executive Support – Serve as a thought partner on administrative workflow improvements.

Requirements

• Strong written communication and organizational skills.
• Comfort using Gmail and cloud tools including Google Workspace and MS Office.
• High level of discretion and professionalism when handling organizational communications.

Schedule

• Ability to commit to 8 hours weekly, with flexible times.
• Minimum of 2 days in person in our beautiful downtown Manhattan office.
• Minimum of a 9‑month commitment.

Benefits

• Direct insight into non‑profit leadership and operations in NYC.
• High‑impact experience supporting a beloved community organization.
• Flexible scheduling with a supportive team environment.