Executive Secretary

Location: 2323 N. Broadway, Santa Ana, CA

Job Number CL26-01440 • Division DO Human Resources • Opening Date 08/06/2026 • Closing Date 8/27/2026 5:00 PM Pacific

About the District

Rancho Santiago Community College District (RSCCD) is one of the most established districts in the state and has been in operation for nearly 50 years. Located in the heart of Orange County, it is one of the largest of California's 72 community college districts, based on the number of credit and non-credit students. RSCCD encompasses 25 percent of Orange County's total area and serves a population of more than 700,000 residents in the communities of Anaheim Hills, Orange, Santa Ana, Villa Park, and portions of Anaheim, Costa Mesa, Irvine, Fountain Valley, Garden Grove, Tustin, and Yorba Linda.

The district includes Santiago Canyon College and Santa Ana College, as well as the Centennial and Orange Continuing Education Centers, the Digital Media Center, the Joint Powers Fire Training Center, the Orange County Sheriff's Regional Training Academy, the College and Workforce Preparation Center, and the District Operations Center. RSCCD's three auxiliary Foundations actively support both community and campus programs.

RSCCD’s student population reflects the diverse communities in the surrounding neighborhoods. The district serves approximately 55,537 students: 51% Hispanic/Latinx, 20% White, 9% Asian & Filipino, and 2% African American. RSCCD is a proud Hispanic Serving Institution (HSI) and serves predominately historically underrepresented students. The district is committed to fostering student-centered values to provide equitable student learning, academic excellence, and workforce development.

At RSCCD, the mission is to integrate diversity, equity, inclusion, accessibility, and justice into all aspects of student academics and employee relations, creating transformational experiences that prepare students and employees to engage in the world with a renewed sense-of-self.

About the Role

The ideal candidate will demonstrate cultural competency in serving diverse community college populations, including faculty, management, and students from varied ethnic, racial, cultural, and socioeconomic backgrounds. This includes those with differing abilities, AB 540 students, DACA recipients, Foreign Residents, VACA participants, and Continuing Education students. They will support RSCCD’s mission to promote self-awareness, knowledge, and communication skills, enabling all members of the college community to participate creatively and confidently in an ever-changing world.

Candidates will contribute to an inclusive and collaborative workplace culture that supports the diverse needs of faculty, management, staff, and students. They will effectively provide services and support to individuals with differing academic preparation levels and unique learning or workplace needs, ensuring equitable access and opportunities for success. Candidates should demonstrate cultural competency, sensitivity, equity-mindedness, and a commitment to anti-racism in all interactions and contributions.

Responsibilities

• Organizes and coordinates the flow of activities through the office in relation to priorities, schedules, and deadlines; coordinates communications flow by answering questions, obtaining and relaying information, analyzing mail, buffering interruptions, initiating calls, and composing correspondence.
• Drafts written materials from general instructions, prepares reports and agenda items for the Board of Trustees meetings, and for administrative controls; maintains official and confidential files and records.
• Monitors office budget and maintains appropriate fiscal records; makes appointments and coordinates administrator's calendar.
• Compiles and checks data and information for a wide variety of specialized projects; obtains information for insurance, contracts, service contracts, and similar processes; compiles data for governmental reports.
• Coordinates activities with other offices, elicits cooperation, and may assist other desks; cooperates with faculty, staff, students, and the general public by explaining procedures and guidelines.
• Leads, coordinates the work of clerical staff; may supervise and train student workers; may attend committee meetings and record minutes; may participate on committees.
• Applies judgment in handling questions or problems in the absence of the administrator.

Requirements

• Any combination of education and experience equivalent to one year of college-level training in office management or a similar field.
• Five years of responsible office/secretarial experience, including one year of experience equivalent to Administrative Secretary in this District/College.
• Clear evidence of sensitivity to and understanding of the diverse academic, socioeconomic, cultural, ability, and ethnic backgrounds of community college students, staff, and the community.

Skills

Thorough Knowledge of: English grammar, spelling, filing, and arithmetic; modern office methods, procedures, terms, and equipment; office management practices.

Good Knowledge of: principles and practices of training, supervision, and coordination of office workers; principles of recordkeeping and data compilation; principles of public relations related to office operations.

Knowledge of: the State Education Code and District rules, regulations, and policies relating to the District's operation and administration.

Ability to:

• Perform a wide variety of difficult and complex office work involving independent judgment.
• Adapt office procedures and details to changing needs and requirements.
• Compile statistical data and information for reports.
• Effectively meet the public in situations requiring tact, poise, and understanding.
• Follow oral and written directions; read, understand, apply, and explain technical policies and materials.
• Work cooperatively and effectively with instructors, administrators, and the public.
• Organize an office involved in multiple programs.
• Operate a variety of office equipment including personal computers and a variety of word processing/business applications.

Pay

CSEA Annual Salary Grade 17: $94,680.14 - $120,958.32

Schedule

Monday - Friday, 8:00 am - 5:00 pm. Position is eligible for a 1-day per week remote work-from-home hybrid schedule, upon approval.