Executive Secretary

Responsibilities

• Provide clerical and secretarial support to the Mayor and the City Administrator.
• Answer phones and transfer calls.
• Coordinate meetings and schedule appointments.
• Provide information on procedural matters.
• Transmit orders and instructions with the authority of the Mayor and City Administrator.
• Receive citizen complaints and questions, then refer them to the appropriate department staff for resolution.
• Prepare agendas for Civil Service Commission meetings.
• Attend Civil Service meetings and take minutes.
• Prepare all legal notices required for Civil Service Hearings.
• Assist with coordination of special events as required.
• Ensure docket requests and agenda items are forwarded to the City Clerk in a timely manner.
• Perform other duties as assigned.

Requirements

• College degree desired, or completion of a two-year college or technical school certificate with one year of related experience or training, or an equivalent combination of education and experience.
• Ability to communicate effectively, both orally and in writing.
• Proficiency in MS Word, Excel, and PowerPoint.