Executive Secretary
About the Role
We are seeking an experienced Executive Secretary to provide high-level administrative and executive support to the President and CEO of a mission-driven nonprofit organization in Los Angeles, CA. This direct hire opportunity is ideal for a polished, highly organized professional who thrives in a fast-moving environment and enjoys supporting senior leadership with discretion, judgment, and initiative. The Executive Secretary will play a critical role in helping the CEO stay organized, prepared, and focused on strategic priorities. This is a strong opportunity for someone who values community impact, diversity, equity, and inclusion, and wants to contribute to meaningful work in the nonprofit and public sector space. The environment is collaborative, hands-on, and team-oriented, with direct exposure to executive leadership and cross-functional partners.
Responsibilities
- Provide comprehensive administrative support to the CEO, including calendar management, correspondence, travel arrangements, expense reporting, and meeting preparation.
- Serve as a primary point of contact for internal and external stakeholders, handling confidential and time-sensitive matters with professionalism and discretion.
- Prepare complex documents, presentations, reports, meeting materials, and executive communications.
- Anticipate the CEO’s needs before meetings, conferences, and commitments, ensuring she is well prepared and informed.
- Support special projects, marketing and practice development activities, events, and cross-functional workflow coordination.
- Take meeting minutes, track follow-up items, maintain contact lists, and assist with daily, weekly, monthly, or quarterly reporting.
Pay
Salary range: $65,000 to $75,000 per year.
Benefits
- Major medical, dental, and vision insurance (for temporary assignments lasting 13 weeks or longer).
- 401k retirement plan.
- Statutory sick pay where required.
- Reasonable accommodations for individuals with disabilities.
Location: Los Angeles, CA. Job type: Direct hire.