Executive Secretary 24-E-06

Summary of Duties and Responsibilities

• Receives, screens, and routes correspondence.
• Conducts special projects and studies, gathering data, coordinating, monitoring, and completing assigned projects.
• Aids in the analysis and interpretation of data and prepares reports.
• Maintains schedules and makes travel arrangements.
• Aids in the preparation of correspondence, legal documents, contracts, plans, and program policy or procedural recommendations.
• Assists support staff by directing and coordinating activities, assigning, and reviewing work, and providing guidance, direction, and monitoring completion of performance objectives.
• Serves as a resource to other office staff and provides guidance in resolving more complex or technical problems.
• Performs other duties as required.

Qualifications

• A high school diploma or GED, plus 4 years of professional secretarial experience; or completion of 2 years of secretarial or business college, plus 3 years secretarial experience.
• A thorough knowledge of English, secretarial practices and procedures, and office management techniques.
• Knowledge of composition, grammar, spelling, punctuation, and word-processing applications.
• Familiarity with database applications may be required.

Supplemental Information

• This position requires in-office attendance.
• We offer a complete benefits package to full-time employees including health care, dental, vision, retirement, deferred compensation plans, flexible spending accounts, life insurance, long-term disability, holidays, vacation, and sick leave.
• Part-time employees who work an average of 20 hours per week over the course of a year, receive benefits on a pro-rated basis.
• The Illinois Attorney General's Office offers many benefits including health and dental insurance, free vision insurance, pension benefits through the State Employees' Retirement System, deferred compensation, commuter savings program, flexible spending, life insurance, disability coverage, employee assistance program, holidays, vacation, personal days, floating holiday, sick days, and semi-monthly payroll.
• For attorneys, the office provides continuing legal education.
• Health and Dental costs range from $131.00 - $314.00 monthly for single coverage and $299.00 - $653.00 monthly for family coverage.