Executive Scheduler

About the role

The Executive Scheduler provides comprehensive operational and administrative support to ensure the smooth day-to-day functioning of the Chancellor's activities. Serves as the Chancellor's primary administrative support for complex calendar scheduling and logistics, working collaboratively with the executive engagement team for daily event and meeting preparation. This position is a key member of the Office of the Chancellor, working with the Executive Assistant to the Chancellor and other team members.

TCU values Integrity, Engagement, Community, and Excellence in the workplace; treats applicants and employees with fairness and respect; hires and promotes based on qualifications and commitment to a positive impact on the student‑centered community; is an equal opportunity employer.

Responsibilities

• Serve as primary point of contact for the Chancellor’s logistical and scheduling support and day-to-day coordination of activities.
• Schedule the Chancellor’s appointments and maintain the Chancellor’s calendar with strong attention to detail and organization.
• Coordinate the Chancellor's travel and logistical arrangements, including preparing travel itineraries.
• Collaborate closely with the Deputy Chief of Staff for Executive Engagement, Executive Assistant to the Chancellor, Assistant to the First Lady, and other Office of the Chancellor team members.
• Prepare draft briefing documents with logistical information for meetings and events for the EA to the Chancellor and Deputy Chief of Staff to complete and finalize.
• Manage signature requests for the Chancellor.
• Provide support for the Chancellor’s class as needed.
• Provide support for gifting and correspondence as needed.
• Support meeting preparation (printing, packets, room set up, food/beverage facilitation, greeting visitors).
• Perform other related duties as assigned, including printing and proofreading internal and external documents, and collaborating with various departments to carry out the Chancellor’s and university’s strategic priorities.
• Represent the Office of the Chancellor with internal and external stakeholders with professionalism, discretion, and commitment to the university’s core values of integrity, engagement, community, and excellence.

Requirements

High school diploma or GED equivalent. 3+ years professional experience in supporting an executive and project management.

Physical requirements: visual acuity to read information from computer screens, forms and other printed materials; clear speech; hearing ability for verbal communication via telephone, telephone systems, and face-to-face; manual dexterity for typing, writing, standing, reaching, flexibility, body movement for bending, crouching, walking, kneeling and prolonged sitting; ability to lift and move objects up to 10 lbs.

Work environment: indoors, sedentary, subject to schedule changes and variable work hours; on‑campus, in‑person position; no harmful environmental conditions; moderate noise level.

Qualifications

Bachelor’s degree preferred.

Skills

• Knowledge of customer service techniques.
• Skill in working with nonprofits, business, government, and boards.
• Ability to effectively represent TCU in a variety of settings.
• Ability to articulate the future of the University and its programs through spoken and written communication.
• Ability to be accessible and responsive to the ideas of others.
• Ability to recommend improvements in procedures.