Executive Sales Assistant

About the role

Our fintech client is seeking an Executive Assistant to support sales leaders and frontline sellers by managing day-to-day operations, prioritizing executive time, and ensuring smooth coordination across teams.

Responsibilities

• Manage complex calendars and coordinate internal and external meetings (including executive briefings and customer demos)
• Prepare sales materials and decks
• Handle travel logistics
• Serve as a key operational partner to sales leadership
• Own meeting follow-ups
• Maintain CRM records for activity and stakeholder notes
• Manage expense reporting
• Support recurring sales rhythms such as pipeline reviews, QBRs, and deal desk workflows

Requirements

• 3+ years of experience as an executive assistant, sales operations professional, or administrative support partner
• Prior experience supporting sales, revenue, or executive leadership strongly preferred
• Exceptional calendar and email management skills with high attention to detail and discretion
• Strong written and verbal communication with a polished, professional presence
• Proficiency in Google Workspace or Microsoft Office; experience using CRMs (Salesforce, HubSpot) to log activity and notes
• Comfort creating presentations, sales collateral, and executive-level reports
• Ability to manage competing priorities and coordinate across cross-functional teams
• Experience with travel booking, expense reporting, and light project tracking

Qualifications

• Remote in the Los Angeles area
• Occasional local travel or schedule flexibility may be required to support executive calendars

Skills

• Exceptional calendar and email management skills
• Strong written and verbal communication
• Proficiency in Google Workspace or Microsoft Office
• Experience with CRMs (Salesforce, HubSpot)
• Ability to create presentations, sales collateral, and executive-level reports
• Experience with travel booking and expense reporting
• Ability to manage competing priorities and coordinate across cross-functional teams

Benefits

• A comprehensive benefits package including health, dental, vision, 401(k), and paid time off

Pay

Compensation for this role ranges from $70,000 to $90,000 annually.

Schedule

Availability during Pacific Time business hours and flexibility to meet leadership scheduling needs.