Executive Producer

Responsibilities

• Lead project kickoff meetings and provide training as needed including detailed production and execution plans for assigned activations.
• Develop staffing plans, assign team responsibilities, and ensure appropriate resource allocation.
• Cook up and oversee production documentation, including run-of-show schedules, production timelines, and operational plans.
• Serve as a primary operational contact for clients throughout the project.
• Attend client status meetings and provide project updates.
• Monitor project budgets throughout execution, ensuring financial performance aligns with project objectives.
• Cook up all documentation required for timely and accurate client invoicing.
• Attend events as required to oversee production and ensure successful execution.
• Provide leadership and support to on-site teams, vendors, and client representatives.
• Resolve operational challenges quickly while maintaining exceptional client service.
• Set expectations and execution standards for field staff and production team.
• Complete required project documentation, including event reports, expense reports, mileage, equipment usage, and inventory records.
• Review and approve employee timesheets.
• Perform other duties as assigned.

Qualifications

• Education: High school diploma is the minimum education requirement. Bachelor’s degree in business related field is preferred or related field experience.
• Experience: Minimum of 2 years field event experience; additional office experience is a plus.
• Skills: Intermediate computer skills and knowledge of Microsoft Word, Excel and Outlook. Working knowledge of Visio and Adobe Illustrator a plus. Organizational and consistent follow-thru skills. Excellent written and verbal communication skills. Extremely detail oriented with ability to create, utilize, and manage organization templates, timelines, calendars, and key documents. Ability to multi-task, prioritize work to meet critical deadlines and take direction from multiple people. Ability to communicate clearly and professionally to all levels of the organization as well as to external customers and/or vendors. Resourceful and have ability to troubleshoot and solve problems in a timely and efficient manner. Must be able to develop, analyze, organize, implement, and execute work procedures. Flexibility, versatility, and willingness to take on a wide range of responsibilities and maintain effective processes within a seasoned account.
• Schedule: Ability to travel throughout year. Must be flexible with work schedules.