Executive Producer

Client Communication

• Running client meetings during a production and bringing in appropriate leads as needed.
• Clearly communicate budget estimates, scopes of work, timelines, roles and responsibilities, and project status to clients; ensure that all of their requests are addressed quickly and responsibly.

Production: High-Level

• Defining and Managing Deliverables - Work in tandem with Technical and Creative Leads to define project deliverables to be used in scopes of work. Vet deliverables with all stakeholders.
• Developing Budgets - Partner with the Director of Technical Strategy to develop robust, complete budgets that will be used for project health tracking. Vet project budgets with team leads before submitting for stakeholder review and approval.
• Project Scheduling and Timeline - Develop production schedules and staff plans that guide projects. Thoroughly understand creative concepts and executional strategies to create smart resourcing plans that lead to creative excellence and fiscal project health. Vet the schedule with stakeholders, and regularly communicate changes and updates to team members.
• Creative, Technical, and Logistical Awareness - Understanding our team’s creative, design, technical, and logistical challenges across mediums. Communicate project status, needs, and challenges to clients and internal leads to reach joint consensus on appropriate next steps.
• Project Team Oversight - Run team meetings (including detailed note taking), facilitate communication between team members, resolve disputes, and escalate issues when necessary.

Production: Details

• Writing SOWs - Write and present scopes of work, incremental project proposals, and change orders for client projects.
• Sourcing - Source necessary materials for productions where appropriate.
• Project Health / Budget Management - Track team member hours and project hard costs, and report monthly to Finance and Director of Production. Manage external costs; reconcile project costs against budgets and work with Deeplocal’s finance team to appropriately recognize revenue.
• Vendor and Freelancer Management - Source and manage vendors and freelancers used for production. Ensure all vendors are under contract, and the proper procedure for contract negotiations is followed. Identify and vet outstanding freelancers and vendors on an ongoing basis.
• Team Support and Growth - Support the team emotionally and build morale by being present for all phases of the project. Provide leadership and guidance to production assistants and more junior producers to ensure client projects are well-organized, on brief, on time, and on budget, from kickoff through delivery.

Qualifications

• 5-10 years experience producing tangible, interactive experiences, exhibits, or spaces in a creative industry.
• Experience producing tech-based live events is preferred.
• Creative thinker & problem-solver - able to lead client and team meetings with confidence and clarity.
• Comfortable translating ambiguity into concrete project plans.
• Event production, budget management, and logistics experience is required.
• Highly organized with exceptional communication skills and attention to detail.
• Strong project management skills; ability to prioritize tasks while managing multiple priorities.
• Comfortable working within tight deadlines and able to maintain composure when times get tough or priorities conflict.

About Deeplocal

Deeplocal is an internationally-recognized innovation studio based in Pittsburgh, PA. Our team includes experts in marketing, engineering, design, and fabrication who collaborate to develop never-seen-before physical experiences for brand clients.

Deeplocal has been behind some of advertising’s most talked about campaigns: the Netflix Switch, Google Photos Pay With A Photo, and the Nike Chalkbot. From creating a mind-controlled bike that allowed riders to shift with their thoughts, to building a robotic pitching machine that allowed a child to throw out the first pitch at a baseball game from thousands of miles away, to a single button that dims the lights, orders food, silencers your phone and puts on your favorite show, our projects are wide-ranging and unique. Our work has been featured on Fast Company, Wired, NYTimes, USA Today, the Today Show, Good Morning America, Gizmodo, Engadget, Forbes, and many more.

Deeplocal’s studio is located in a renovated brewery loft space in Sharpsburg, PA—just outside of Pittsburgh and within a few minutes of Lawrenceville. All team members at Deeplocal contribute and participate in work for our amazing roster of clients.

Our Mission: Invent products and experiences for innovative brands.

Our Purpose: To be a place where amazing talent can invent, create and inspire.

Our Core Values:

• Inventive
• Impactful
• Resourceful
• Humble
• Efficient