Executive Personal Assistant to the Founder & CEO

About the role

The Office of the CEO operates at the center of Turing’s highest-priority strategic initiatives. This team exists to create leverage for the Founder & CEO where the company’s most important decisions are made.

Responsibilities

• Protect the Founder & CEO’s Time and Priorities.
  • Manage a complex, frequently changing calendar with precision and business judgment.
  • Evaluate competing demands, preserve time for the highest-impact work, and keep the day organized as circumstances are fast-evolved.
• Deliver Integrated Executive, Personal, and Family-Office Support.
  • Own appointments, reservations, expenses, purchases, gifting, special requests, and household-related coordination.
  • Work effectively with advisors, vendors, service providers, and internal partners to remove demands that would otherwise require the Founder & CEO’s time.
• Anticipate Needs and Turn Obstacles Into Solutions.
  • See around corners, identify potential obstacles, and act before they create unnecessary demands.
  • Treat an initial “no” as the beginning of the problem-solving process, finding thoughtful alternatives that achieve the best outcome while protecting relationships, confidentiality, and sound judgment.
• Execute Complex Domestic and International Travel.
  • Plan flights, accommodations, transportation, documentation, itineraries, and special requirements across multiple time zones.
  • Travel with the Founder & CEO when needed, provide real-time logistical support, and resolve last-minute changes calmly and resourcefully.
• Create Reliable Systems Around the Details.
  • Maintain organized systems for confidential files, contacts, expenses, invoices, important documents, appointments, renewals, and recurring professional and personal responsibilities.
• Build Coordination Across the Office of the CEO.
  • Partner closely with the Chief of Staff to the CEO, Head of People, and broader administrative and leadership teams to maintain clear ownership and continuity across professional and personal priorities.

Qualifications

• 3+ years of high-trust support experience with a founder, CEO, senior executive, high-profile individual, or similarly demanding principal, including 2+ years in a blended executive and personal assistant role.
• Demonstrated success managing complex calendars, competing demands, executive communications, personal coordination, and rapidly shifting priorities.
• Experience managing complex, multi-leg domestic and international travel, including accompanying an executive when required.
• Exceptional organizational and project-management skills, with strong attention to detail across executive-level matters and hands-on personal requests.
• Strong business judgment, discretion, and the ability to assess urgency, make thoughtful tradeoffs, and act with minimal direction.
• Polished written and verbal communication skills, emotional intelligence, and the ability to build trust with senior internal and external stakeholders.
• Ability to work out of the San Francisco & Palo Alto office 5 days per week, support irregular hours when necessary, and travel domestically and internationally based on business needs.

Preferred Qualifications

• 7+ years of experience supporting a founder, CEO, senior executive, entrepreneur, high-profile individual, or private office.
• Experience supporting a principal in technology, finance, luxury hospitality, travel, a family or private office, or another high-intensity environment.
• Experience coordinating executive and personal priorities across household staff, vendors, service providers, and external stakeholders.