Executive Personal Assistant

About the role

We're partnering with a highly regarded venture capital firm in New York City to identify an exceptional Executive Personal Assistant to support a confidential executive. This is an opportunity to join a firm that invests in some of the world's most innovative companies while working alongside a collaborative, high-performing team. You'll enjoy the pace, exposure, and professional network that comes with venture capital, all while serving as a trusted business partner to a dynamic executive at the center of the firm's investment activity.

Responsibilities

• Manage an ever-changing calendar, balancing investor meetings, board meetings, portfolio company meetings, personal appointments and internal priorities
• Coordinate complex domestic and international travel, including detailed itineraries, accommodations, and last-minute changes
• Prepare meeting materials, investment committee packets, board books, agendas, and briefing documents
• Serve as the primary liaison for founders, LPs, portfolio executives, investors, and other external stakeholders
• Coordinate logistics for board meetings, annual meetings, investor events, and firm offsites
• Process and reconcile executive expense reports and corporate credit card transactions
• Track action items across meetings and ensure timely follow-up on key initiatives
• Partner closely with other Executive Assistants to coordinate executive schedules and cross-functional priorities
• Manage confidential correspondence, documents, and sensitive information with the highest level of discretion
• Support special projects, research initiatives, and operational priorities as needed

Requirements

• Previous experience within venture capital, private equity, investment banking, hedge funds, asset management, or another fast-paced financial services environment
• Bachelor's degree preferred

Skills

• Expertise managing complex calendars, travel, and executive logistics across multiple time zones
• Strong written and verbal communication skills with exceptional attention to detail
• Ability to prioritize competing demands while maintaining a calm, solutions-oriented approach
• High level of professionalism, discretion, and sound judgment
• Proactive, service-oriented mindset with the ability to anticipate needs before they arise

Pay

$180,000–$215,000 base DOE + bonus + exceptional benefits