Executive Personal Assistant

Executive Personal Assistant | New York City A busy executive couple is seeking a highly experienced, resourceful, and polished Executive Personal Assistant to join its tenured private staff. Working directly with the Principal, this trusted professional will deliver seamless administrative and personal support. This is a primarily work-from-home opportunity for a New York City–area professional who values flexibility and takes pride in operating at the highest level of private service. Occasional short-term travel to Palm Beach, The Hamptons, and London will be required. The ideal candidate will genuinely enjoy these trips and will bring composure, curiosity, and excellent judgment to supporting the family across residences and time zones. The Executive Personal Assistant will manage complex calendars and travel, liaise among the residences, coordinate closely with the Husband’s Personal Assistant in London, and manage a broad range of administrative, personal, cultural, and philanthropic priorities. Success requires a calm demeanor, impeccable discretion, proactive ownership, and a genuine commitment to the shared values of Respect, Integrity, Honesty, Innovation, and Execution. Key Responsibilities:Manage the Principal’s complex calendar, priorities, and evolving commitments with accuracy and sound judgmentSchedule corporate meetings and personal, medical, and household appointmentsDraft polished formal correspondence and handle sensitive communications with complete discretionDesign and manage sophisticated domestic and international travel arrangements, including complex itineraries, passports, visas, transfers, and contingency planningProactively assist with planning family travel and coordinate closely with the Husband’s Personal Assistant in LondonLiaise with the residence teams to ensure continuity and timely follow-throughCoordinate social gatherings and philanthropic events, working effectively with venues, vendors, household staff, and external partnersSupport the family’s art collection (acquisitions, shipping, storage, files, documents, cataloging, liaising with key stakeholders, etc.)Execute requests respectfully and professionally, with urgency, accuracy, and meticulous attention to detail Qualifications:Eight+ years of prior experience as a Personal Assistant or Executive Personal Assistant to a high-net-worth individual, family, or senior-level executiveExcellent, verifiable referencesBachelor’s degree requiredExceptional proficiency in Outlook, Excel, and Word, with the ability to use AI-enabled productivity tools thoughtfully and effectivelyStrong technical fluency across computers, platforms, and mobile devices, including the ability to troubleshoot household technologyA calm, controlled, and solutions-oriented presence; able to take genuine ownership of responsibilities and find satisfaction in exceptional executive supportUnquestionable integrity, confidentiality, and discretionOutstanding written and verbal communication skills and a polished, professional presentationMeticulous organization, creativity, initiative, and consistent attention to detailAbility to manage diverse priorities under pressure and exercise independent judgmentResourceful problem-solving skills and the ability to anticipate needs and think beyond conventional solutionsAbility to interact professionally and respectfully with household staff, vendors, advisors, and institutional contactsValid driver’s license and passport, with flexibility for occasional domestic and international travel Schedule:Generally, Monday through Friday, with a high level of flexibility for events, travel, and changing family requirementsWhen the Principal is in New York City, the anticipated schedule is generally two days in person and three days remote; however, the arrangement is entirely dependent upon the family’s needs. The successful candidate must be readily available to work from the Principal’s residence whenever requested and to meet with the Principal at least twice weekly, or more frequently as circumstances require.Occasional short-term travel to Palm Beach, The Hamptons, and London Compensation and Benefits:Base salary of $200-$250KBenefits include an annual discretionary bonus, health insurance, and PTO The Opportunity:This is an exceptional long-term opportunity for an accomplished Executive Personal Assistant who finds genuine satisfaction in creating order, anticipating needs, and becoming an indispensable partner to a gracious international family. The combination of remote flexibility, meaningful in-person collaboration, art and cultural projects, and occasional travel makes this a particularly engaging and rewarding position. To Apply:Please send your resume at www.mahlermatch.com for consideration; we welcome a cover letter. If already on our job board, click Apply Now. Qualified applicants will be contacted.Our client is ready to make an immediate hire but will be understanding of your notice period. Our Story:Mahler Private Staffing works with America’s leading families to find experienced private domestic staffing professionals for their homes and family offices. We take a personalized approach and work to get to know our candidates as well as we know our clients, so we can make lasting, long-term placements. Due to the overwhelming number of applicants, we regret that we are unable to provide individual responses. Rest assured that selected candidates will be personally contacted for further consideration. We would like to emphasize that there are no fees associated with the application process for applicants.