Executive Personal Assistant

About the role

FabFitFun is searching for a Full-Time Executive/Personal Assistant to support our Co-Founder/Co-CEO. This person will play a pivotal role in ensuring the day-to-day operations of the Co-Founder & Co-CEO run seamlessly both on the professional and personal fronts. It is a dynamic role, ideal for someone who thrives in a fast-paced environment while handling a mix of business and personal tasks. You will learn a lot and be relied upon with many opportunities for growth.

Responsibilities

• Scheduling & Time Management: Efficiently manage the Co-CEO’s calendar, handle high-volume day-to-day email correspondence, and ensure all personal and business commitments are organized and coordinated.
• Travel & Event Coordination: Manage all aspects of business and personal travel, including flights, accommodations, transportation, and detailed itineraries. Plan, coordinate, and execute personal and professional events of varying sizes.
• Communication & Digital Management: Serve as a liaison between the Co-CEO and internal and external stakeholders. Manage email correspondence and the Co-CEO’s social media presence, ensuring communications are timely, professional, and appropriately prioritized.
• Financial & Administrative Management: Complete and organize financial and tax-related documents, manage expense reports, coordinate banking relationships, maintain financial records, and utilize platforms such as DocSend and Excel.
• Errands & Everyday Management: Oversee day-to-day errands and coordinate tasks and service providers, including repairs, maintenance, and other personal needs. This may include driving to and completing errands on the Co-CEO’s behalf.
• Family Coordination: Coordinate with the Co-CEO’s family as needed, assisting with scheduling, logistics, travel, events, and other day-to-day needs to ensure plans are communicated and organized.

Requirements

• Experience: Preference for candidates with prior experience as a personal, family, or executive assistant.
• Discretion: Demonstrate a high level of professionalism and discretion when handling confidential and sensitive information.
• Detail-Oriented: Exceptional attention to detail, organization, and follow-through.
• Time Management: Ability to manage tight deadlines, prioritize effectively, and adapt quickly to shifting priorities.
• Driving: Current, valid driver’s license required.
• Flexibility: Comfortable working in a variety of settings and adapting to a flexible schedule based on the Co