Executive & Personal Assistant

About the role

This is a dual-focus role that includes both executive and personal support responsibilities by design.

Responsibilities

Executive & Bomb Party Support

• Manage and prioritize the Executive’s calendar, meetings, appointments, travel, and competing commitments while protecting executive time.
• Coordinate meetings and events end-to-end, including scheduling, agendas, materials, logistics, travel arrangements, and follow-up actions.
• Track deliverables, action items, deadlines, and business priorities, ensuring timely follow-up and accountability across internal stakeholders.
• Manage email, correspondence, records, documents, and reference materials while maintaining strict confidentiality and professionalism.
• Collaborate cross-functionally to facilitate communication, gather information, anticipate business needs, and keep projects and initiatives on track.

Personal & Household Support

• Manage personal and family calendars, appointments, reservations, travel arrangements, important dates, and recurring commitments.
• Coordinate household operations, including vendors, maintenance services, deliveries, appointments, errands, purchases, returns, and pickups.
• Research, arrange, and oversee services, activities, travel, reservations, purchases, and other personal or family needs.
• Support planning and execution of birthdays, holidays, special occasions, gatherings, gifts, and invitations.
• Maintain organization of household projects, personal to-do lists, and outstanding responsibilities, ensuring timely follow-through and completion.

Qualifications

• Previous experience as an Executive Assistant, Personal Assistant, Office Manager, or in a comparable support role preferred.
• Experience supporting senior executives, founders, or business owners is strongly preferred.
• Proven ability to manage complex calendars, schedules, and competing priorities.
• Strong organizational and project coordination skills.
• Experience handling sensitive and confidential information.
• Ability to work independently and effectively manage multiple priorities with minimal supervision.