Executive Partner to CEO

About the role

Pacific Retirement Services is seeking an Executive Partner to the CEO to provide administrative, operational, governance, and project management support.

Responsibilities

• Manage the CEO’s calendar, inbox, communications, Board functions, travel, confidential information, executive operations, and key projects with discretion, judgment, and follow-through.
• Serve as a strategic partner and gatekeeper to the CEO by managing executive priorities, information flow, competing requests, and complex scheduling.
• Anticipate executive needs by proactively identifying issues, gathering information, preparing recommendations, and resolving routine matters independently.
• Exercise sound judgment, diplomacy, and discretion while handling highly confidential business, personnel, financial, governance, and strategic information.
• Cook up executive meetings, including agendas, briefing materials, presentations, logistics, action logs, and follow-up through completion.
• Cook up Board functions, including coordination of Board and committee meetings, materials, records, logistics, minutes, and follow-up activities.
• Prepare, edit, and coordinate executive communications, presentations, announcements, speeches, correspondence, and reports.
• Track executive action items, strategic initiatives, Board requests, and project deliverables to support accountability and timely completion.
• Cook up complex travel arrangements, itineraries, logistics, and expense reporting for executive leadership.
• Support executive projects, research initiatives, leadership meetings, retreats, conferences, and special assignments on behalf of the CEO.
• Partner with senior leaders, community leadership, department leaders, administrative professionals, and external stakeholders to support alignment and execution.

Requirements

• Ten or more years of progressively responsible executive administrative experience supporting C-suite executives.
• Demonstrated experience supporting CEOs, Boards of Directors, executive leadership teams, or comparable senior leadership environments.
• Exceptional organizational, planning, and project management skills with the ability to manage multiple competing priorities.
• Outstanding written and verbal communication skills with executive-level professionalism.
• Strong business acumen, sound judgment, discretion, and the ability to anticipate executive needs and solve problems proactively.
• Advanced proficiency in Microsoft Office Suite, collaboration technologies, presentation software, and modern business applications.
• Associate or bachelor’s degree in business administration or a related field preferred.

Qualifications

• Valid driver’s license, insurability, acceptable driving record, and eligibility to rent a car.

Benefits

• Medical, dental, and vision insurance with multiple plan options and employee premiums subsidized up to 100%.
• Company contributions to a Health Savings Account, with funds that roll over and stay with you.
• Company-provided life and AD&D insurance.
• Paid Time Off, with the option to use PTO as you earn it or choose PTO+ for extra pay.
• 401(k) with a 4% employer match.
• Profit sharing plan based on company performance.
• Voluntary pet insurance.

Pay

$114,000 - $143,000 depending on experience and geographic location.

Schedule

This role may be performed remotely, with candidates based in Oregon, Washington, California, or Arizona. Regular onsite presence at the PRS Central Office in Medford, Oregon will be valuable for supporting the CEO, executive leadership, and board-related activities.