Executive Operations Specialist

Business Development (Enterprise Support)

• Serves as central point of coordination for enterprise business development initiatives.
• Supports mergers, acquisitions, strategic partnerships, and integration-related activities.
• Facilitates communication, documentation, and project execution across departments and all H2O America subsidiaries.
• Ensures alignment with the organization’s mission, vision, and values.

Operating Committee (Op Comm) Administration

• Serves as the primary administrator for the H2O America Operating Committee.
• Maintains meeting logistics, schedules, calendaring, prepares and distributes agendas and materials.
• Maintains official records and works closely with Managing Partners and Op Comm partners to ensure meetings are well-organized, efficient, and effectively support enterprise decision-making.

Strategic Planning Coordination

• Acts as the project administrator and central point of contact for the annual enterprise strategic planning process.
• Collaborates with executive sponsors and designated participants across all operating companies to coordinate timelines, materials, meetings, and follow-up actions.

Managing Partner Support

• Organizes and facilitates weekly Managing Partner meetings.
• Drafts agendas in partnership with executive leadership, distributes materials in advance, tracks action items, and coordinates follow-up activities across business units and functional partners.

Other Enterprise Projects and Events

• Supports additional enterprise-wide initiatives and executive-sponsored events as assigned.
• Includes leadership conferences (e.g., Moving Forward Together Leadership Conference) and other cross-company programs.

Essential Functions, Principal Duties, And Responsibilities

• Provides administrative and project coordination support for mergers, acquisitions, and strategic initiatives across all H2O America subsidiaries.
• Aids in preparation, organization, and distribution of documentation related to due diligence, regulatory filings, and integration activities.
• Coordinates with internal teams and external partners to ensure timely, accurate, and consistent information flow.
• Interfaces with legal, financial, and regulatory stakeholders as required.
• Supports planning and execution of executive meetings, enterprise conferences, and leadership events across all operating companies.
• Manages scheduling, logistics, communications, and materials for executive initiatives.
• Facilitates cross-functional and cross-company collaboration for strategic and operational initiatives.

Administrative and Technical Support

• Manages complex calendars, schedules meetings and off-site events, and attends meetings to capture minutes and action items.
• Maintains organized filing and record-keeping systems for enterprise initiatives and executive materials.
• Provides technical and administrative support for executive programs across H2O America.

Compliance and Ethics

• Ensures all assigned activities comply with company policies, governance standards, and applicable regulatory requirements.