Executive Operations Specialist

About the role

The main purpose of PERI’s Executive Operations Specialist (EXOPSPT) position is to serve as a strategic partner to the Executive Leaders, providing high-level executive support while driving cross-functional initiatives, operational excellence, and organizational effectiveness. The EXOPSPT combines traditional executive administration with strategic planning, project management, stakeholder engagement, and executive communications.

Responsibilities

• Provide strategic and administrative support to the Executive Leader by managing complex calendars, prioritizing competing demands, preparing presentations, reports, and communications, coordinating leadership meetings and events.
• Act as a project manager to drive organizational effectiveness by facilitating communication across departments, coordinating leadership priorities, tracking business objectives, key performance indicators (KPIs), and action plans, preparing executive dashboards and updates, and ensuring accountability and follow-through on critical decisions and initiatives.
• Lead and manage cross-functional projects and business initiatives from planning through execution by developing project plans, timelines, and communication strategies, coordinating stakeholders, monitoring risks and dependencies, supporting management efforts, and delivering executive-level reporting on project status, outcomes, and recommendations.
• Cook up agendas, logistics, travel arrangements, and expense management for executive and leadership activities.
• Draft, edit, and distribute executive communications, presentations, speeches, and leadership messaging.
• Facilitate meetings, document decisions, and track action items to ensure timely completion.
• Build and maintain effective working relationships with internal and external stakeholders.
• Serve as a liaison between leadership, employees, clients, vendors, and other business partners.
• Analyze business data and provide insights and recommendations to support decision-making.
• Develop and maintain reporting tools, dashboards, and project documentation.

Requirements

• Post secondary education degree in Business Administration, Management, Human Resources, Communications, or a related field preferred (add standard language) or equivalent years of experience.
• PMP, CAPM, Agile, or similar project management certification preferred.
• Proficiency in Microsoft 365 (Outlook, Teams, PowerPoint, Excel, Word, SharePoint, and Copilot).
• 7+ years of experience supporting senior executives, including executive administration, chief of staff, project management, or business operations.
• Experience working directly with C-suite executives and senior leadership teams.

Qualifications

• Time Management: Prioritizes tasks, respects deadlines, demonstrates a sense of urgency, and manages time efficiently.
• Organization: Coordinates tasks, tracks details, and ensures quality and understanding.
• Confidentiality: Ability to maintain a high level of confidentiality with sensitive information.
• Business Acumen: Understands organizational and financial aspects, strategic planning, and industry awareness.
• Strategic Thinker: Anticipates future scenarios and plans to achieve long term goals by focusing on setting objectives, developing plans, and considering the broader impact of decisions.

Skills

• Positive Attitude: Believes in the power of a positive mindset to drive success and foster a thriving work environment.
• Entrepreneurial Spirit: Has a vision, drive, and a willingness to innovate, encouraging and supporting your entrepreneurial spirit.
• Open-mindedness: Embraces new ideas and perspectives, contributing to a dynamic and inclusive workplace.
• Passion for Work: Appreciates individuals who are passionate about their work, bringing enthusiasm and dedication to everything they do.
• Team Player: Collaborates to foster a thriving work environment.

Benefits

• Competitive benefits package which includes medical, dental, vision, supplemental options, 401k retirement with company match, paid holidays, sick leave, and paid time off.
• Allocated salary range for this position is $70,000.00 to $85,000.00 annually.
• PERI participates in E-Verify.