Executive Operations Assistant

Position Summary

The Executive Operations Assistant provides high-level administrative and operational support to the Vice President of Operations and plays a key role in supporting the day-to-day success of the organization. This position helps drive operational efficiency, supports departmental performance initiatives, and assists with projects that impact the company's overall success.

Essential Duties and Responsibilities

• Provide direct administrative support to the Vice President of Operations
• Manage executive calendars, meetings, appointments, and scheduling
• Prepare meeting agendas, record meeting notes, and distribute action items
• Cook up and maintain weekly and monthly production reports
• Generate and analyze operational performance reports
• Create reports, presentations, spreadsheets, and operational documents
• Track operational projects, deadlines, and follow-up items
• Support process improvement initiatives and operational efficiencies
• Aid with special projects and reporting requests from leadership
• Maintain confidentiality and handle sensitive company information
• Perform other duties as assigned

Qualifications

• Bachelor's degree or equivalent professional experience preferred
• Previous Executive Assistant, Operations Assistant, or administrative support experience preferred
• Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, and Access
• Strong computer, internet, and email skills
• Excellent written and verbal communication skills
• Strong organizational skills with exceptional attention to detail
• Ability to prioritize tasks, manage multiple deadlines, and adapt to changing priorities
• Ability to work independently while also collaborating effectively within a team environment
• Professionalism, discretion, and the ability to handle confidential information appropriately

Benefits

• Comprehensive medical, dental, and vision insurance
• Generous paid time off (PTO) and vacation benefits
• Company-paid life insurance ($50,000 coverage)
• 401(k) with company match
• Employee Assistance Program (EAP)
• Opportunities for professional growth and advancement

Pay

$18.00 - $20.00 per hour, based on experience

Schedule

Monday through Friday, 8:00 a.m. to 4:30 p.m.

Location

Corporate Office in Grand Island, Nebraska

Reports To

Vice President of Operations