Executive Officer - NASA Goddard

Responsibilities

• Act as the primary interface for the Division Director by vetting email, data calls, tracking actions and deadlines, and meeting requests and coordinating activities between the Director and the division labs, directorate, Center, Agency leadership, and external partners.
• Serve as a tactical advisor to the Division Director actively brainstorming ideas and initiatives.
• Provide strategic guidance on the Directors schedule by evaluating meeting requests and aligning them with overarching priorities, coordinating closely with the lead project support specialist, who handles the daily operations calendar.
• Direct special projects and cross-functional initiatives, tracking key metrics to ensure strategic priorities are implemented effectively.
• Streamline weekly reporting by coordinating inputs, summarizing complex information, reviewing with the Director, and submitting to stakeholders.
• Maintain executive tracking systems and dashboards for action items, policy changes, and enterprise initiatives to ensure timely responses.
• Facilitate and coordinate senior-level meetings, decisional boards, and leadership engagements (e.g., All Hands, town halls, face-to-face meetings).
• Provide oversight and guidance for meeting and event execution, collaborating with the lead project support specialist to ensure all logistics—including room reservations, IT/technology setup, visitor coordination, and points-of-contact liaison—are handled seamlessly and effectively.
• Prepare comprehensive presentation packages, briefing materials, spreadsheets, and talking points to ensure executive readiness for all engagements.
• Serve as the central hub for cross-divisional and Center engagements and communications.
• Generate high-quality executive-level documents, including presentations, charts, memos, and spreadsheets.
• Draft, edit, and route official communications and correspondence for signatures, strictly adhering to Agency standards.
• Carefully coordinate logistical details for the Division Director, including space utilization and personnel relocations.
• Support leadership transitions and organizational continuity by coordinating knowledge transfer, maintaining standard operating procedures (SOPs), org charts, and electronic records.
• Perform special projects and other duties as assigned.

Requirements

• Full-time, in-person presence at Greenbelt required. Occasional travel may be required.
• Exceptional organizational and time management skills with ability to manage competing priorities in a fast-paced executive environment.
• Strong coordination abilities to facilitate complex, multi-stakeholder initiatives across organizational levels, anticipating executive needs and proactively addressing potential issues.
• Proven experience supporting C-suite or senior executive leadership, using a diplomatic approach to serving as primary interface for executive office.
• Attention to detail with commitment to accuracy in all deliverables.
• Proficiency in maintaining confidentiality and exercising sound judgment with sensitive information.
• Capability to synthesize complex information into clear, concise executive summaries and briefing materials.
• Superior written and verbal communication skills with ability to interface professionally and independently with leaders and stakeholders at all levels.
• Strong meeting facilitation skills including agenda setting, technology set-up, note-taking, and action item tracking.
• Technical fluency in Adobe Pro (document creation and management) and advanced proficiency in Microsoft 365 products (Excel, PowerPoint, OneNote, and Outlook); ability to quickly learn and utilize specialized NASA systems.

Qualifications

• Bachelor’s degree and seven years of related experience or eleven years of experience in lieu of degree.

Benefits

• Health care, dental, vision, life insurance;
• 401(k);
• education assistance;
• paid time off including PTO, holidays, and any other paid leave required by law.

Pay

The salary offered will depend on several factors including, but not limited to, relevant experience, skills, education, geographic location, internal equity, business needs, and other factors permitted by law.

Schedule

Full-time, in-person presence at Greenbelt required. Occasional travel may be required.