Executive Office Operations Manager

Executive Office Operations Manager

Executive Office

• Partner directly with executive leadership to execute strategic priorities and organizational initiatives.
• Maintain visibility across executive priorities, ensuring accountability and timely execution.
• Cook up leadership meetings, action items, and organizational follow-through.

Strategic Planning & Execution

• Lead cross-functional initiatives from planning through implementation.
• Develop project plans, timelines, dashboards, and executive reporting.
• Monitor progress against strategic goals and provide recommendations to executive leadership.
• Identify operational risks and recommend solutions.

Organizational Effectiveness

• Improve organizational systems, communication, and workflow efficiency.
• Develop scalable processes that support Vanguard's continued growth.
• Build executive dashboards and performance reporting.
• Standardize documentation and business processes across the Executive Office.

Executive Office Leadership

• Partner closely with the Senior Executive Assistant to ensure Executive Office operations remain aligned.
• Provide strategic guidance on Executive Office priorities and process improvements.
• Support succession planning and organizational growth initiatives.

Business Operations

• Conduct operational analysis and research to support executive decision-making.
• Develop executive presentations, reports, and recommendations.
• Monitor executive budgets, operational metrics, and organizational performance.
• Cook up high-impact projects requiring executive oversight.

Leadership Partnership

• Serve as a trusted advisor to executive leadership.
• Build strong relationships across departments to improve collaboration.
• Represent executive leadership with professionalism and sound judgment.
• Drive accountability by ensuring organizational priorities remain visible and on track.

Qualifications

• 8–10+ years of executive operations, consulting, project management, or executive support experience.
• Proven success leading cross-functional initiatives.
• Strong business acumen and operational leadership skills.
• Experience partnering directly with executive leadership.
• Exceptional communication, organization, and executive presence.
• Advanced Microsoft Office and project management software proficiency.
• Demonstrated ability to improve organizational systems and drive operational excellence.

Pay

• Base Salary: $125,000–$155,000 annually, commensurate with experience, qualifications, and demonstrated success.
• Bonus: Performance-based bonus tied to individual and company performance.

Benefits

• Comprehensive Medical, Dental & Vision Insurance
• 401(k)
• Paid Time Off
• Paid Holidays
• Professional Development Opportunities
• Career Advancement within a rapidly growing organization

Growth Opportunities

• This role is built with a clear path to Chief of Staff, with earning potential of $160,000–$200,000+ as scope and responsibility expand alongside Vanguard's continued growth.

Culture

• Work in close partnership with executive leadership and the Senior Executive Assistant to drive alignment, accountability, and operational excellence across the organization.
• Your ability to turn strategic priorities into execution will directly shape how Vanguard operates as one of the fastest-growing building automation companies in the country.