Executive Meeting Manager

About the role

The Curtis Hotel is seeking a Private Dining & Sales Coordinator to join its dynamic sales team. This role focuses on managing private dining and buyout sales for The Corner Office, leading HotelPlanner.com leads, and supporting the sales and catering team.

Responsibilities

• The Corner Office Private Dining & Buyout Sales (40% of role)
• Serve as the sole person responsible for all incoming The Corner Office (TCO) Private Dining and buyout leads, from first inquiry through event execution.
• Create and send proposals, contracts, and Banquet/Event Orders (BEOs) for all TCO private dining and buyout business.
• Coordinate with clients to ensure all details are included on each Event Order, including room set-up specifications, food & beverage items, audio/visual needs, timelines, and billing details.
• Ensure successful execution of every TCO event, exceeding guest expectations.
• Possess an active pipeline for TCO private dining and buyout business, identifying and cultivating crossover opportunities into The Curtis's broader catering business.
• Maintain an active list of top TCO accounts and contact them frequently.
• Document and report all TCO sales activity in a timely, accurate, and consistent manner.
• Greet all events booked with in-person introductions to service staff for their private parties.
• HotelPlanner.com Lead Management (30% of role)
• Own and respond to all HotelPlanner.com leads under 20 room nights on peak.
• Quote room and meeting space pricing accurately and promptly for each qualified lead.
• Contact guests with a formal, professional proposal once a lead is under consideration.
• Maintain the lead pipeline, fostering relationships at every stage.
• Prepare and execute sales contracts, event orders, and group resumes for HotelPlanner bookings.
• Sales & Catering Administrative Support (30% of role)
• Answer the main sales phone line with a positive and upbeat tone, qualifying leads and directing calls.
• Create, print, and distribute daily signage for meetings and events.
• Act as Event Coordinator for rooms-only wedding groups and owned HotelPlanner groups, ensuring a smooth stay from booking to departure.
• Aid in completing required sales and catering reports.
• Assist with monthly luncheons, sales calls, client events, and walk-in site tours.
• Create gift bags for guest traces, VIP’s, etc.
• Keep supplies stocked and on hand.

Qualifications

• High school diploma required; hospitality, business, or related coursework preferred.
• Excellent comprehension and literacy required to develop proposals, menus, and programs.
• Prefer 1-2 years previous hotel sales, catering, or restaurant experience.
• Previous sales, hospitality, and administrative/secretarial experience preferred.
• Ability to negotiate, convince, sell, and influence professionals and hotel guests.
• Knowledge of sales procedures associated with the hotel and restaurant industry.
• Advanced knowledge/use of Microsoft Office applications Word, Excel, and PowerPoint.
• Excellent written and spoken skills sufficient to produce sales, catering, and marketing communication.
• Strong attention to detail, organization, and multi-tasking skills.
• Ability to work independently and as part of a team.
• Flexible schedule, some weekends/holidays/Nights required.

Physical Demands

• Sitting 75%, Walking 10%, Standing 10%, bending, kneeling, lifting, climbing 5%.
• Dexterity/mobility to tour the property, attend functions, climb stairs, and operate basic office equipment.
• Occasional carrying and lifting of files and office items up to 25 lbs.

Benefits

• Medical, Dental, & Vision Insurance
• Sage Sales Bonus Plan
• Hilton Hotel Discounts
• Sage Hotel Portfolio Discounts
• Employee Recognition Events/Prizes
• Health Savings and Flexible Spending Accounts
• Basic Life and AD&D Insurance
• Paid Time Off for Vacation, Sick Time, and Holidays
• Employee Assistance Program

Pay

USD $55,000.00 - USD $60,000.00 /Yr.