Executive Lifestyle Manager (In-office, NYC))

Job Description

The Mom Project | New York City | Full-Time | Primarily In-Person

We are seeking an exceptional Executive Lifestyle Manager to support the Founder.

This position is ideal for an experienced professional seeking meaningful, intellectually engaging work with flexibility, autonomy, and long-term growth.

This is not a traditional Executive Assistant or Personal Assistant position.

Decision-Making Framework

All operational decisions are expected to follow this hierarchy unless an acute issue supersedes it:

• God / Spiritual Commitments
• Health
• Wellness & Recovery
• Family
• Social & Relational Commitments
• Fashion, Beauty & Personal Maintenance
• Household Operations
• Administrative urgency should never supersede foundational regulation, health maintenance, recovery, or spiritual commitments.

Primary Responsibilities

• Executive calendar and schedule management
• Domestic and international travel planning
• Complex medical scheduling and care coordination
• Specialty pharmacy management
• Wardrobe management, packing, inventory, and alterations
• Household operations and vendor management
• Concierge-level reservations and hospitality
• Executive administrative support
• Research and special projects
• Coordination with physicians, attorneys, financial advisors, and household staff
• Process improvement and systems development

What We’re Looking For

• Think several steps ahead.
• Anticipate problems before they occur.
• Exercise exceptional executive functioning.
• Communicate with complete honesty and transparency.
• Take ownership of outcomes rather than simply completing tasks.
• Remain composed in rapidly changing environments.
• Display sound judgment with minimal supervision.
• Value discretion, precision, and reliability.
• Enjoy building systems that create long-term efficiency.

Qualifications

• Minimum of three years supporting executives, founders, physicians, entrepreneurs, or high-performing professionals.
• Outstanding written and verbal communication skills.
• Exceptional organizational and project management abilities.
• Demonstrated ability to manage multiple competing priorities.
• High proficiency with Apple products, Google Workspace, Microsoft Office, and task management platforms.
• Ability to travel domestically and internationally, as needed.

Compensation

$50,000–$55,000 annually, commensurate with experience, plus eligibility for quarterly performance-based bonuses and opportunities for increased responsibility and compensation over time.

This role is designed as a long-term professional partnership for an individual who values meaningful work, intellectual curiosity, and operational excellence.

Application

Qualified candidates should submit a résumé and a brief cover letter describing why they believe they are an exceptional fit for this opportunity.

All applicants applying for U.S. job openings must be legally authorized to work in the United States and are required to have U.S. residency at the time of application.

If you are a person with a disability needing assistance with the application, or at any point in the hiring process, please contact us at support@themomproject.com.