Executive Legal Secretary - Immigration

About the role

The San Francisco office of Squire Patton Boggs, a global law firm, seeks an Executive Legal Secretary to provide legal and administrative support to the Immigration practice group.

Responsibilities

• Aid in various aspects of business and global immigration practice
• Perform tasks related to case preparation and filing of petitions with government agencies, including document gathering, document review, and case filing
• Draft, revise, and format legal documents, correspondence, memoranda, and e-mail
• Perform administrative tasks such as preparing expense reports, check requests and time entry, as requested
• Open new files, initiate business intake/conflict of interest check process, and maintain client and general files
• Exercise independent judgment when prioritizing work assignments
• Maintain attorneys' calendar and schedule appointments
• Cookordinate client meetings
• Cookordinate domestic and international travel arrangements
• Format documents
• Processing of daily government mail
• Utilize and update in-house database (LawLogix)
• Perform general file up-keep. This will include saving documents in the document management system (iManage) on a regular basis.
• Perform other secretarial duties as assigned

Qualifications

• Associate's degree (A.A.) or equivalent from two-year college or technical school
• Minimum 2 years of legal secretarial experience, preferably in a law firm
• Ability to type, read and write. Proofread and perform initial input and revisions to legal documents, correspondence, memoranda and email
• Attention to detail and strong organizational skills
• Ability to prioritize, manage multiple tasks under tight deadlines and use good judgment to meet deadlines
• Superior knowledge of Windows and Microsoft office a must (Word, Outlook, Excel, PowerPoint)
• Experience in iManage, a document management program
• Excellent verbal and written communications
• A self-starter that takes initiative and is a team player
• Hybrid schedule - SF office
• Ability to work overtime as needed

Pay

CA salary range $75,000 - $90,000, depending on skills and experience.

Schedule

Hybrid schedule - SF office

Benefits

Squire Patton Boggs offers comprehensive benefits, including health, dental, life, 401(k) and other benefits and an exceptional group of people with whom you will practice and develop in your career.

Benefits

This non-discrimination policy applies to all aspects of employment. Squire Patton Boggs California Job Applicant Privacy Notice