Executive Legal Assistant - Minneapolis, MN

Overview

We are seeking an experienced Executive Legal Assistant to support a Shareholder in our Corporate practice, with a primary focus on private equity and mergers and acquisitions transactions. This role is critical to supporting the day-to-day operations of a sophisticated transactional practice through proactive coordination, communication, organization, and management of complex administrative and practice support responsibilities. The ideal candidate will be highly organized, detail-oriented, proactive, and capable of managing multiple priorities in a fast-paced environment. This position will work closely with attorneys, clients, portfolio company representatives, and external advisors while supporting active transactions, corporate governance matters, client relationship management, and practice operations.

Key Responsibilities

• Coordinate and track active mergers and acquisitions transactions across multiple client matters, maintaining detailed status updates regarding deal milestones, deliverables, and key deadlines
• Prepare, process, and manage transaction-related documentation, including Management Incentive Unit (MIU) agreements and related equity materials
• Serve as a central point of contact for internal and external deal teams regarding scheduling, document flow, and administrative logistics throughout the transaction lifecycle
• Organize, maintain, and manage corporate records, governance documents, and entity files across a portfolio of sponsor-backed companies
• Track and coordinate recurring corporate governance obligations, including board resolutions, annual filings, officer appointments, and organizational updates
• Maintain and update corporate organizational charts and entity hierarchies in connection with acquisitions, restructurings, and divestitures
• Review, analyze, and process outside counsel invoices and vendor billing, identifying discrepancies and ensuring compliance with engagement terms and client billing guidelines
• Assist in the preparation and tracking of engagement letters, fee arrangements, and matter budgets across active client relationships
• Support day-to-day coordination for key private equity sponsor clients and related portfolio company matters
• Develop and maintain tracking systems for portfolio company matters, including post-closing obligations, integration items, compliance deadlines, and recurring requests
• Coordinate with portfolio company management teams, clients, outside advisors, and internal stakeholders regarding ongoing administrative and documentary matters
• Build and refine standardized workflows, templates, checklists, and administrative processes related to transactions and corporate governance matters
• Maintain organized and accessible deal and matter files, including precedent documents, key agreements, and reference materials
• Identify opportunities to streamline administrative processes and improve operational efficiency within the practice
• Manage complex scheduling, meeting coordination, and travel arrangements
• Draft, proofread, and manage correspondence and other administrative materials
• Coordinate internal and external meetings using Microsoft Teams, Zoom, and related conferencing platforms
• Handle highly confidential and sensitive information with professionalism and discretion
• Support the hybrid nature of the role by being present in-office (Downtown Minneapolis) generally four days per week, with one remote workday

Qualifications

• Associate or bachelor's degree with significant relevant administrative or legal support experience
• 5+ years of experience in an executive assistant, legal assistant, transactional support, or similar professional support role
• Experience supporting mergers and acquisitions, private equity, corporate transactions, or corporate governance matters strongly preferred
• Exceptional organizational skills with the ability to manage multiple priorities and competing deadlines simultaneously
• Strong attention to detail and ability to manage complex documentation accurately
• Demonstrated ability to anticipate needs, exercise sound judgment, and operate proactively
• Excellent interpersonal, written, and verbal communication skills
• Ability to handle sensitive and confidential information with discretion
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint)
• Experience coordinating complex scheduling, meetings, and travel arrangements
• Ability to work collaboratively with attorneys, clients, executives, and external business partners in a high-touch service environment

Preferred Qualifications

• Previous law firm, private equity, investment, or transactional support experience strongly preferred
• Experience supporting multiple active transactions or complex project-based workflows
• Experience with billing review, matter management, or entity management systems preferred
• Aptitude and enthusiasm for learning new technologies and systems

Benefits

• Medical, dental, and vision coverage
• Basic and supplemental life insurance
• Short- and long-term disability
• Employee resource benefits (inclusive of counseling, coaching, and care-giving guidance)
• Paid-parental leave and parenting classes
• Pre-tax parking and transportation options
• Retirement plan including financial planning, Social Security/Medicare planning, 401k/Roth investment options, and a firm-paid profit-sharing contribution

Pay

In Minneapolis, the estimated starting annual pay range is $84,000 - $96,000/year. The compensation offered will be dependent on the candidate's experience, skills, education, professional background, overall qualifications, and geographic market location.