Executive Legal Assistant

Responsibilities

• Support lawyers in the Firm’s legal departments, as a part of legal support team model
• Aid attorneys in the litigation department in all phases of litigation including, motion practice, discovery, trial and post-trial
• Edit and format documents/pleadings, including motions and supporting memoranda, subpoenas, deposition notices, discovery requests and responses, affidavits, answers and agreements
• Prepare and process electronic filings in federal and state court
• Participate in all phases of pre-trial activities including preparation of witness binders, organizing trial exhibits and coordinating depositions
• Maintain and organize case files
• Monitor docket calendar and coordinate service of filings
• Manage attorney calendars by planning and scheduling meetings, teleconferences, and travel arrangements
• Cook up attorney travel schedules, transportation, and accommodations
• Provide excellent telephone coverage, manage high call volume, and distribute messages in a timely and appropriate manner
• Build client relationships by courteously communicating with clients and co-workers
• Assist in day-to-day duties such as faxing, filing, copying, messenger service, etc.
• Demonstrate the highest level of confidentiality with client and attorney information
• Prepare expense reports via Chrome River system and submit as appropriate
• Enter attorney time and review entries in Intapp
• Liaise with Client Operations team for Partner billing matters
• Prepare correspondence, client materials, and presentation materials
• Perform other projects and duties as assigned

Qualifications

• Bachelor's Degree
• 5+ years of administrative legal experience working within a litigation practice
• Comprehensive knowledge of the litigation practice, including e-filing in local and state courts; federal filing experience required
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel and PowerPoint), comfort with technology and ability to learn programs/software
• Self-starter, extremely organized and detail-oriented with a strong commitment to accuracy
• Maintain composure in high-pressure situations and a fast-paced, multi-authority environment
• Multi-task and manage priorities effectively
• Discretion when dealing with confidential matters
• Exceptional follow-up and follow-through skills
• Available to work overtime as needed