Executive Interview Scheduler-Pharma

Are you ready to accelerate your career? Join Cielo as a Senior Talent Administrator & Coordinator! A career at Cielo offers the opportunity to work with the industry’s smartest people and take ownership of your success. Cielo is the world's leading Talent Acquisition Partner, delivering a better talent experience through Talent Acquisition, Search, Consulting, and Digital Accelerators™. We design and build comprehensive, proven solutions inspired by technology to find and retain unique talent that elevates our clients above the competition.

About the role

This position provides senior-level administrative support to the talent acquisition process through pre-hire and post-hire activities, facilitating logistical and recruitment activities for a client program or team.

Work Location: Cambridge, MA
Work Setup: Onsite
Work Hours: Monday to Friday, standard days

Responsibilities

• Assist with recruitment and interview processes, including completing phone interviews and documenting candidate responses to screen candidates based on position requirements.
• Develop interview schedules to ensure qualified candidates are evaluated.
• Update candidate statuses in recruitment systems (Applicant Tracking System (ATS), proprietary systems, etc.).
• Review applicants who have applied via the ATS in a timely manner.
• Schedule complex phone, video, and in-person interviews with Recruiters or Hiring Managers.
• Execute the offer process, including creating and routing offer letters and presenting offers to candidates.
• Coordinate candidate background checks, medical checks, and reference checks.
• Arrange travel, transportation, and accommodation for candidates.
• Coordinate aspects of the onboarding and offboarding processes.
• Edit and post positions to the ATS accurately and within specified timeframes.
• Administratively manage posting of roles to candidate generation channels.
• Provide metric and pipeline reporting.
• Lead independent discussions with candidates and Hiring Managers as needed.
• Assist with the administration, optimization, and use of the ATS.
• Provide best practices and process improvements throughout the talent acquisition cycle.
• Document process changes, such as process maps, team structure charts, and detailed procedures.
• Identify and remediate workflow and system issues.
• Identify opportunities for improving both client and candidate experience; make process recommendations to achieve operational excellence.
• Act as a subject matter expert, providing training and coaching to less experienced colleagues.
• Provide other administrative support to the recruitment team as needed.

Requirements

• High school diploma or equivalent required.
• Completed Cielo TalentCloud ACE certification preferred.
• Previous experience in a Talent Acquisition Coordinator (TAC) role; experience as a Specialized Talent Administrator & Coordinator for a minimum of 6 months preferred.
• Administrative experience working in Talent Acquisition (TA) or HR required.
• Interview scheduling experience.
• Executive presence/client-facing experience.
• Strong recruitment administration skillset and competencies.
• Knowledge of commonly-used concepts, practices, and procedures within talent acquisition.
• Fluent in English with strong verbal and written communication skills.
• Demonstrated proficiency with the Microsoft Office suite, including Outlook.
• Experience working with a mainstream Applicant Tracking System (ATS).
• Ability to prioritize and organize own work.
• Ability to provide a high level of customer service to colleagues and clients.

Pay

The anticipated starting salary range for this position is $70,000 - $80,000, dependent upon experience, geography, and industry knowledge.

Benefits

• Various medical plans based on coverage needed, including medical, dental, and vision.
• Short-Term Disability (STD), Long-Term Disability (LTD), and Health Savings Account (HSA).
• Holiday pay.
• Flex Paid Time Off (PTO) model.
• 401K with a match of 50% up to the first 4%.
• Volunteer Time Off (VTO).
• Annual bonus based on the achievement of defined goals.