Executive I

Support Service Functions

• Expenditure control/accounting
• Maintenance of files and records
• Requisitioning/storage/issuance/local procurement of supplies/equipment
• Approval of requisitions for payment of operating expenses
• Select, place, and supervise staff
• Operation of a central switchboard
• Duplication and mailing

Assistance to Department Heads and Personnel

• Prepares specifications for supplies and equipment
• Contacts vendors for information on cost/availability/conformance to specifications
• Purchases items from vendors
• Processes claims for merchandise damaged in transit

Budget Information and Grant Management

• Compiles budget information
• Processes invoices and contract documents
• Enters purchase requests into fiscal tracking system
• Enters purchasing documents into statewide used accounting system
• Prepares or assists in the preparation of grant applications
• Tracks grants
• Maintains a grant database

Fixed Asset Management

• Tracks physical inventory
• Processes documents for procurement and disposal of fixed assets
• Prepares reports

Financial Reconciliation

• Reconciles expenditures in the fiscal tracking system to the statewide accounting system

Labor Distribution Profile Requests

• Selects/trains/supervises support service and clerical staff
• Reviews/processes/maintains labor distribution profile requests utilizing available reporting tables