Executive Household Manager

Responsibilities

• Manage a dynamic, multi-time zone calendar that includes business meetings, personal appointments, family routines, and travel coordination
• Organize and support international and domestic travel: oversee itineraries, packing preparation, hotel and activity planning, and ensure essentials like clothing and medications are accounted for across trips
• Conduct regular check-ins (morning and/or afternoon) to align on daily priorities, upcoming commitments, and evolving needs
• Support the principal in advance of meetings or social events with briefing notes, background research, and logistical details
• Household Oversight
• Maintain comprehensive inventories of household and personal items, including wardrobe, supplies, tech, office tools, and storage
• Streamline systems to ensure consistency and reduce duplication between primary residence and travel setups
• Handle mail intake, package management, and basic administrative tasks such as bill coordination and document filing
• Lead communication and coordination with household vendors and service providers, including scheduling, oversight, and performance management
• Supervise housekeeping services, including sourcing replacements when needed or providing interim coverage during staffing gaps
• Act as the primary liaison for all household services (e.g., maintenance, cleaners, event support), ensuring standards are consistently upheld
• Personal & Family Support
• Act as a trusted point of contact between the principal and her family, friends, and close circle
• Aid in planning and executing family-focused gatherings, such as dinners, celebrations, or holidays
• Maintain structure and a sense of continuity in the home when the principal is traveling or away for extended periods
• Maintain frequent and clear communication to ensure alignment across all family routines and responsibilities
• Collaborate with staff supporting immediate family members to ensure seamless coordination and shared priorities
• Communication & Administrative Support
• Draft, edit, and manage personal and professional correspondence on behalf of the principal, ensuring tone and voice alignment at all times
• Monitor and manage multiple email accounts (including Gmail and Outlook), prioritizing, flagging, and handling communication as appropriate
• Keep digital files, contact lists, and notes well-organized, updated, and easily accessible
• Aid in light project management for a range of initiatives, both personal and business-related
• Stay one step ahead. Anticipate needs and offer solutions before they’re requested

Qualifications

• Proven experience supporting senior executives, entrepreneurs, or public figures in either personal or executive assistant roles
• Excellent verbal and written communication skills, capable of composing messages that reflect the principal’s tone and style
• Highly organized with a keen eye for detail, able to maintain accuracy and calm even in fast-paced situations
• Skilled at juggling multiple communication channels across both personal and professional contexts
• Comfortable and proficient with technology platforms such as Apple Calendar, Google Workspace, and Outlook
• Dependable, discreet, and adaptable to the dynamics of a family-oriented household
• Holds a valid driver’s license and has access to a personal vehicle (vehicle stipend provided)
• Open to occasional travel when required, with sufficient advance notice