Executive Director of Business Administration & Personnel (ADMIN MGR 2)

About the role

This position provides leadership, coordination, and direct management of administrative operations for Graduate Studies. The position is responsible for implementing division priorities and supporting programmatic, strategic, and operational objectives through hands-on administrative, human resources, financial, operational, and organizational management.

Responsibilities

• Provides high-level guidance and problem-solving support in areas including employee and labor relations, FML and other leave matters, disability accommodations, recruitment, performance management, academic personnel administration, organizational effectiveness, and operational planning.
• Works in close partnership with the Executive Assistant Dean/Chief of Staff and the Vice Provost/Dean to support implementation of strategic priorities, assess organizational needs, develop process improvements, coordinate employee experience initiatives, and help foster an effective, inclusive, and responsive workplace.
• Manages core administrative functions for the division and is responsible for a budget of over $8 million across multiple restricted and non-restricted fund sources.
• Directly supervises and manages the work of a Budget Manager responsible for financial analysis and budget administration, a Center Manager responsible for Walker Hall operations, and a team of three HR/Academic Personnel staff responsible for staff human resources and academic personnel administration.
• Performs substantive work in each area and serves as a senior resource to managers and leadership on complex and sensitive matters.

Requirements

• Bachelor's degree and / or equivalent experience / training required.
• Advanced knowledge of organizational and systemwide personnel policies, laws, and regulations.
• Comprehensive knowledge of organization and system, faculty, staff and students, and policies and procedures with respect to shared governance, UC Regental, and Academic Senate authority.
• Advanced knowledge of employee relations field and other subject areas of HR.
• Knowledgeable regarding labor / employment law and the principles and techniques of labor negotiations.
• Advanced project management and organizational leadership skills.
• Advanced ability to make decisions regarding the hiring, evaluation, and development of subordinates.
• Advanced management skills, including collaboration, coaching, leadership, staff development, and relationship-building.
• Advanced understanding of unit goals and the ability to determine the best way to achieve them.
• Excellent critical and innovative thinking to address complex and nuanced issues and analyses, often with precedent-setting implications across a campus or the UC system.
• Knowledge of and skills to apply and ensure principles of performance, multiculturalism, and diversity in the work place; coaching skills to enhance staff contributions and morale.
• Strategic planning, analytical, and program evaluation skills to effectively provide sound unit recommendations and to continually examine and develop or revise systems to accommodate change and implement strategic plans.

Qualifications

• Master's degree in Business Administration, Public Administration, Management, or related field of study.
• Minimum of 10 years of leadership experience in higher education, academic administration, or a similarly complex organizational environment.
• Experience managing external funding sources.
• Expert knowledge related systemwide enterprise data management systems.
• Advanced knowledge of specific functions in a university’s HR management information systems.
• Advanced knowledge of the organization’s Academic Personnel-related software programs and systems.
• Skills to implement academic personnel policies related to BX, BR PX, employment contracts.
• Experience working in a high-executive-level administrative position within a university or similar environment.
• Skills to direct and accomplish many tasks simultaneously.
• Experience with UC Davis and UC-wide business systems (AggieEnterprise; UCPath).
• Advanced knowledge of the organization’s Academic Personnel-related software programs and systems.
• Expert knowledge related systemwide enterprise data management systems.
• Knowledge of University and campus policies and procedures in areas of organization, resource management, academic personnel, student affairs, staff personnel, budgeting and accounting, purchasing, equipment inventory, and collective bargaining.
• Skills to analyze complex information or problems in an objective manner and derive logical conclusions to provide a sound basis for establishing priorities, selecting appropriate courses of action for pursuit or recommendations to others, and to resolve conflicts.

Benefits

• High quality and low-cost medical plans to choose from to fit your family's needs.
• Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave.
• Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement.
• Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement.
• Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement.
• Access to free professional development courses and learning opportunities for personal and professional growth.
• WorkLife and Wellness programs and resources.
• On-site Employee Assistance Program including access to free mental health services.
• Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage.
• Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles.
• Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans.

Pay

$122,300.00 - $259,900.00 (Budgeted up to $191,100)

Schedule

M-F, 8:00am-5:00pm