Director of Business & Administration

About the role

The Director of Business Administration (DBA) is a member of the senior leadership team responsible for overseeing the organization’s business and financial operations and core administrative functions to support Lotusland’s long-term sustainability and mission.

Working closely with the CEO, external accounting partners, and Board committees, the DBA coordinates and reports on investment management, insurance, finance status, analysis and decisions, and manages the annual audit, compliance, and training and development programs.

Key Responsibilities

• Financial Management (60%)

• Develop and manage the annual operating budget and multi-year forecasts
• Provides CEO, Board and senior leadership financial reporting
• Ensures compliance with applicable nonprofit financial regulations, reporting requirements, and internal controls
• Trains and supports Department Directors and Program Managers regarding reporting, budgeting, and planning
• Maintains sound financial practices, strengthens internal controls, and fosters collaborative operational processes across departments

• Management of corporate credit cards, including issuance, payment, and software oversight

• Oversees procurement, contracts, and vendor negotiations

• Supports grant budgeting and financial reporting in collaboration with the accounting firm and Development team

• Oversees payroll processing, benefits administration, and financial recordkeeping in partnership with the HR Manager and accounting firm

• Develops internal financial controls, policies, procedures, and risk management program

• Directs cash management, banking, and investment oversight and serves as the liaison to financial institutions, accounting firm, and audit firm

• Communicates monthly financial reports, investment and cash flow monitoring, and budget analysis; presents and interprets financial results and reports to the CEO, Executive Committee, Finance Committee and Board of Trustees

Administration & Operations (15%)

• Supervision of administrative functions and potentially of administrative associate director
• Supports contract administration and vendor coordination in collaboration with department leaders
• Affords support to organizational risk management activities including insurance renewals and compliance tracking
• Supports annual and long-range operational planning and cross-department coordination

Human Resources (25%)

• Lead and oversee all Human Resources functions including talent acquisition, employee relations, performance management, compensation and benefits administration, compliance with employment laws, training and development, and organizational culture initiatives
• Ensures alignment with company objectives and regulatory requirements. Supports administration of employee benefits, retirement plans, and related programs
• Budgets and reports on financial elements of HR, professional development, benefits administration, and employee engagement programs
• Oversees policy administration, employee relations matters, and performance management processes
• Promotes a professional, collaborative, and inclusive workplace culture aligned with Lotusland’s values