Executive Director, Fiscal Services

Position Number: CM-POST-000003 | Division Department: Fiscal Services | FTE: 100 | Term: 12 months/year

About the Role

Under general direction, plans, organizes, coordinates, and provides administrative direction and direct professional expertise for all functions and activities of Fiscal Services. This includes fiscal resources (budget development and Grants/Categorical Programs), Accounting, financial reporting, payroll, accounts payable and accounts receivable, cashiering/student accounts, cash management and investments, internal controls, College-wide audits, and bond and other debt fiscal management.

Coordinates assigned activities with other College divisions and departments, outside agencies, and the public. Works closely with budget and compliance leadership to develop and implement fiscal policies, procedures, and internal controls. Provides highly responsible and complex professional assistance, guidance, and coaching in areas of expertise to ensure fiscal integrity, regulatory compliance, and operational effectiveness.

This position is within the classified administrator classification and is responsible for leading and actively directing the work of Fiscal Services. The incumbent serves as the College’s technical authority for governmental accounting, payroll, tax compliance, audit readiness, cash management, and financial reporting. Acts as the College’s Disbursing Officer pursuant to Education Code 85266.

Responsibilities

• Assumes management responsibility for all Fiscal Services Department operations, including budgeting, grants/categorical fiscal support, accounting, payroll, accounts payable, accounts receivable, cashiering/student accounts, cash management, audits, bond and debt accounting and reporting, and Auxiliary Services enterprise.
• Provides day-to-day operational technical leadership for governmental and fund accounting, ensuring accurate accounting treatment for complex transactions, reconciliations, accruals, reserves, and year-end close activities. Supports the College in all annual audit procedures, reviews and approves financial entries, schedules, and reports, and mentors staff to build technical capacity.
• Develops, directs, and coordinates the implementation of departmental goals, objectives, policies, procedures, work standards, and internal controls. Establishes appropriate budget, service, and staffing levels within College policy and continuously evaluates service delivery to identify improvements and mitigate risk.
• Coordinates the development, preparation, review, monitoring, analysis, and administration of the College’s annual budgets, department budgets, and related grants. Evaluates and projects revenues, including the Student-Centered Funding Formula (SCFF), and expenditures to determine budget requirements and forecasts funds needed for staffing, equipment, and supplies.
• Leads the preparation of cash flow projections and analyses for multiple funds, monitors liquidity, oversees banking relationships, accounts, transfers, and reconciliations, and recommends financing strategies as needed.
• Develops and prepares financial statements and fiscal reports required by local, state, and federal agencies. Ensures timely submission of mandated reports and prepares or reviews Board agenda items, fiscal analyses, and decision-support materials.
• Coordinates and manages the College’s financial operations, including authorization of financial transactions and compliance with regulations and College policies. Provides fiscal planning and revenue/expenditure forecasting while maintaining strong accounting controls.
• Follows fiscal independence standards, determines fund availability, ensures adequate documentation for financial transactions, and oversees the audit function for accounts payable, accounts receivable, and payroll.
• Oversees student financial transactions and cash controls, including cashiering operations, third-party billing, refunds, and reconciliations. Ensures proper training on cash handling and collaborates with Financial Aid and other departments on compliance.
• Coordinates all financial aspects of Bond Issuances and Capital Outlay Programs, works with underwriters to prepare preliminary Official Statements, and supports compliance oversight for construction programs funded by bonds.
• Maintains proper accounting controls over revenues and expenditures, reviews and authorizes transactions, ensures appropriate documentation, and strengthens fraud prevention through system controls and staff training.
• Directs the preparation, analysis, and submission of the College’s Quarterly and Annual Financial Status Reports (CCFS-311) to the California Community Colleges Chancellor’s Office, ensuring adherence to the Budget and Accounting Manual (BAM) and the 50 Percent Law.
• Provides collaborative leadership for fiscal technology and ERP initiatives, partners with Information Technology and stakeholders to improve financial systems, reporting tools, and workflow automation.
• Maintains, updates, and recommends changes to Board Policies and Administrative Procedures related to areas of responsibility and facilitates their approval process.
• Establishes and fosters an environment of belonging related to diversity, equity, inclusion, social justice, anti-racism, and accessibility (DEISAA).
• Selects, trains, motivates, and directs department personnel, evaluates work for acceptability, and implements discipline procedures as needed.
• Oversees and provides quality customer service when interacting with the public, vendors, students, and College staff, including individuals from minoritized groups.
• Utilizes critical thinking, sound decision-making, and problem-solving skills with tact, confidence, and diplomacy.
• Implements, enforces, and supports federal, state, local policies, and Board Policies and Administrative Procedures.
• Participates in and supports employee committees, task forces, and special assignments, including mandated and DEISAA-related trainings.
• Prepares and delivers DEISAA-minded presentations related to assigned areas.
• Performs other related duties as assigned consistent with the scope of the position.

Qualifications

Knowledge of:

• Principles and practices of supporting a diverse, equitable, inclusive, socially just, anti-racist, and accessible academic and work environment.
• Principles and practices of employee supervision, including work planning, assignment, review, evaluation, and training.
• Applicable federal, state, and local laws, regulatory codes, ordinances, and procedures relevant to assigned area of responsibility.
• California Community Colleges’ finance, apportionment, and Student-Centered Funding Formula (SCFF) structure.
• Principles and practices of governmental and fund accounting, public finance administration and budgeting, auditing, and reconciliation in a community college or comparable public-sector environment.
• GAAP and Governmental Accounting Standards Board (GASB) requirements and their application to financial reporting, year-end close, and complex transactions, including debt and capital projects.
• Internal control frameworks, risk management concepts, fraud prevention methods, and audit readiness practices.
• Cash management, banking, investments, cash flow forecasting, and revenue/expenditure controls across multiple fund types.
• Enterprise resource planning (ERP) systems, financial applications, reporting tools, and best practices for technology-enabled process improvement.
• Los Angeles County Office of Education and California Community Colleges Chancellor’s Office requirements, regulations, and procedures.
• Business correspondence, presentation methods, contract and vendor management concepts, and research and reporting techniques.
• Modern office practices, methods, and computer equipment and applications related to the scope of responsibility.
• Techniques for effectively representing the College in contacts with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations.
• Techniques for providing a high level of customer service by effectively interacting with the public, vendors, students, and College staff, including individuals of various ages, disabilities, socio-economic levels, and ethnic groups.

Skills and Abilities:

• Implement, advocate for, and communicate the College’s vision and commitment to creating a diverse, equitable, inclusive, socially just, anti-racist, and accessible academic and work environment.
• Oversee and address gaps in diversity, equity, inclusion, social justice, anti-racism, and accessibility in recruitment and retention of faculty, management, and staff.
• Develop, implement, and sustain goals, objectives, policies, procedures, internal controls, and work standards that improve accuracy, compliance, timeliness, and service quality.
• Analyze accounting and financial systems and practices, identify issues and root causes, design practical solutions, and lead implementation and change adoption.
• Exercise critical thinking and sound decision-making through observing, analyzing, inferring, communicating, and problem-solving in challenging situations with ethics, tact, confidence, and diplomacy.

Pay

Annual Salary Step Range: $202,788.00 - $232,812.00