Executive Development Assistant

About the role

The Executive and Development Assistant supports key development and fundraising priorities for the Blue Hill Club, providing administrative and operational support to the Executive Director and Director of Operations. The position also coordinates advisory board meetings, manages donor relations, and maintains accurate records of contributions.

Responsibilities

• Coordinate Advisory Board meeting logistics, materials, communications, and meeting minutes.
• Support the development of Club communications related to fundraising, donor engagement, special events, and other Club activities.
• Cooking and Meal Service Operations: Provide direct supervision, coaching, and support to assigned staff and operational areas, including Membership and designated culinary or meal-service operations.
• Maintain accurate records of cash and in-kind contributions, track gifts, and coordinate timely donor acknowledgments.
• Manage administrative correspondence, mail, records, and other office communications as needed.
• Coordinate office supplies, equipment, and other administrative resources.
• Maintain appropriate inventory records for Club equipment and administrative resources.
• Maintain Club financial records and administrative processes, including accounts payable and receivable documentation, check requests, and budget-related orders.
• Collect, record, and process deposits related to Club fundraising activities in accordance with established financial procedures.
• Support a welcoming and professional Club environment by assisting visitors, managing inquiries, and providing accurate information regarding the Club and its programs.
• Participate in individual and group supervision sessions and professional development opportunities as approved, provided, or directed.
• Perform other related duties as specified by the Executive Director or designee.

Qualifications

• Bachelor’s degree in business administration, nonprofit management, communications, development, or a related field.
• Prior experience in executive support, administration, development, nonprofit operations, or a similar role.
• Strong interpersonal, verbal, and written communication skills.
• Strong organizational skills, attention to detail, and ability to manage multiple priorities.
• Ability to work independently and collaboratively as part of a leadership team.
• Ability to exercise sound judgment and maintain discretion and confidentiality when handling sensitive information.
• Flexibility to work Club hours, including occasional evenings and weekends, as organizational needs change.
• Valid driver’s license and reliable transportation.

Benefits

Salary - $71,000 - $73,130 - commensurate with experience; along with competitive benefits and a great work environment.

Application

To apply, please complete an online application at https://www.bgcb.org/aboutu/careers/. Both a cover letter and resume are required to complete your application. Applications without a cover letter may not be considered.