Executive Coordinator to the CEO

Characteristic Duties and Responsibilities

• Provide highly responsible and skilled support to the CEO, including coordination of travel arrangements and completion of monthly expense report / credit card reconciliations.
• Attend and participate in all appropriate meetings attended by the CEO.
• Aid the CEO with organizational/administrative projects, either in a leadership, coordinator, or support capacity.
• Support CEO Standups, Executive Team Meeting and Business Development Excellence Agendas, Action Items, and 15-5 Reports.
• Demonstrate knowledge and understanding of organizational policies, procedures, and practices by contributing ideas and troubleshooting problems.
• Receive, coordinate, route, and respond to verbal and written communications for and on behalf of the CEO in a timely manner, including matters of a sensitive and confidential nature.
• Maximize the scheduling efficiency and priorities of the CEO, acting as the first point of contact on behalf of the CEO.
• Manage the CEO’s calendar, exercising judgment on setting priorities for effective use of time.
• Provide support to the Arbor Research Board of Directors, including coordination of the quarterly meetings, individual committee meetings, and ongoing communication.
• Serve in the role of Assistant Secretary of the Arbor Research Board of Directors.
• Exercise initiative, planning, and independent judgment. Resolve routine and complex inquiries.
• Provide administrative support, as needed.

Core Values

• Collaborative Spirit: Learn from and teach one another, exhibit curiosity and respect for the contributions of others.
• Creativity: Cultivate a challenging, stimulating, and supportive environment where employees are inquisitive, take initiative, and demonstrate ingenuity.
• Credibility: Be smart, thoughtful, and objective in work, demonstrate technical solidness in expertise, and scientific rigor in research.
• Dedication: Achieve success through high-quality work and trusted results.

Required Qualifications

• Bachelor's degree plus at least seven (7) years of progressively responsible executive level support experience, or an equivalent combination of education and experience.
• Experience successfully coordinating/managing complex projects of long duration.
• Demonstrated performance with an extremely high degree of accuracy, attention to detail, discretion, and confidentiality.
• Exceptional written and verbal communication skills, along with strong skills in English usage, grammar, punctuation, and style.
• Proven success utilizing creativity and problem-solving skills.
• Strong interpersonal skills and ability to serve as champion/motivator of projects.
• Expert proficiency with all Microsoft Office applications (including expert knowledge of electronic calendaring), and Adobe Acrobat.
• Proven ability to perform job duties successfully and efficiently with little or no supervision.
• Demonstrated ability to prioritize workload and maintain focused work in a high volume, deadline-driven environment.
• Ability to work cooperatively with individuals from a variety of professional and non-professional backgrounds.
• Ability to travel, including international, with several nights away from home per year.

Pay

• Annual Salary Range: $69,300 - $110,300 (US National Average)
• Base Compensation Determination: Determined by market range and geographic location pay zones.
• Individual Factors: Unique to each candidate such as job level, prior experience, skill set, certification and educational background.
• This position is classified as exempt according to FLSA guidelines.