Executive Coordinator Office Manager

Key Responsibilities

• Work alongside the Senior Advisory Executive to coordinate all of the CEO's meetings, calendar and travel; liaise with staff to schedule and prep for all engagements.
• Prepare meeting materials–agendas, recent press, background information, social handles, etc and provide reminders as needed.
• Facilitate any personal errands, as requested.
• Track CEO's AmEx charges/expenses and report monthly, via Expensify.
• Streamline communication flow between CEO and staff; draft bi-weekly email sharing important client + agency news.
• Handle client + personal gifting requests.

Office & Operations Management

• Communicate and coordinate with vendors (e.g., building superintendent, HVAC, electrician, cleaner, etc.) to ensure a seamless work environment.
• Cook up team travel and logistics, as needed.
• Manage catch-all agency inboxes; triage, respond and route inquiries to relevant team members with discretion.
• Track Becca and Co office + team-wide expenses; submit monthly reports via Expensify.
• Maintain office supplies and snacks; place Amazon/Fresh Direct orders + ensure public spaces are tidy and welcoming.
• Manage distribution of mail, office keys and conference room presentation.
• Organize and execute in-office events such as Lunch & Learn lunches, happy hours, staff birthdays and team celebrations / outings.

Requirements

• A genuine interest in hospitality and a passion for our roster of clients
• Strong writing, communication, and organizational skills

Benefits & Perks

• Comprehensive medical insurance
• New business commissions
• Retailer plan / profit-share contributions
• Hybrid work model (Mo flex, Tu-Th office, Fri remote)
• Summer Fridays
• Wellness days
• Paid family leave
• 401K

Pay

Salary

Schedule

Hybrid work model (Mo flex, Tu-Th office, Fri remote)